Woodland Academy Child Development Center

Regulation: 3270.123(a)(5)

Description: Designated release persons

Noncompliance Area: During the renewal inspection the cert rep observed child #1-4 fee agreement did not have the release person's name.

Correction Required: An agreement shall specify the persons designated by a parent to whom the child may be released.

Regulation: 3270.123(a)(6)

Description: Admission date

Noncompliance Area: During the renewal inspection the cert rep observed the fee agreement for child #1, 4-5 did not have the date of admission on file.

Correction Required: An agreement shall specify the date of the child's admission.

Regulation: 3270.124(b)(2)

Description: Physician name, address, phone

Noncompliance Area: During the renewal inspection the cert rep observed the emergency contact did not include the physicians name for child #4.

Correction Required: Emergency contact information must include the name, address and telephone number of the child's physician or source of medical care.

Regulation: 3270.124(b)(5)

Description: Information re: special needs

Noncompliance Area: During the renewal inspection the cert rep observed the emergency contact for child #3 did not have information on the child's disability.

Correction Required: Emergency contact information must include information on the child's special needs, as specified by the child's parent, physician, physician's assistant or CRNP, which is needed in an emergency situation.

Regulation: 3270.124(b)(7)

Description: Name/address/phone release person

Noncompliance Area: During the renewal inspection the cert rep observed the emergency contact for child #1-4 did not have the release persons address on file.

Correction Required: Emergency contact information must include the name, address and telephone number of the individual designated by the parent to whom the child may be released.

Regulation: 3270.131(a)/3270.131(b)(2)

Description: Health information/Toddler/preschool: updated health report every 12 months

Noncompliance Area: During the renewal inspection the cert rep observed child #1, 3 and 5 did not have a current health assessment with immunizations on file.

Correction Required: The operator shall require the parent of an enrolled child, including a child, a foster child and a relative of an operator or a facility person, to provide an initial health report no later than 60 days following the first day of attendance at the facility. The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.

Regulation: 3270.171(a)

Description: Pick-up and drop-off points

Noncompliance Area: During the renewal inspection the cert rep observed the letter to the local traffic safety authorities annually was not on file.

Correction Required: An operator shall notify local traffic safety authorities annually in writing of the location of the facility and the program's use of pedestrian and vehicular routes around the child care facility.

Regulation: 3270.181(c)

Description: Emergency info/agreement updated 6 mos

Noncompliance Area: During the renewal inspection the cert rep observed child #3 emergency contact was not updated at least once in a 6-month period.

Correction Required: A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.192(2)(ii)

Description: Exp, educ., training prior to facility

Noncompliance Area: During the renewal inspection the cert rep observed staff #2 did not have verification of child care experience on file.

Correction Required: A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Regulation: 3270.61

Description: Measurement and use of indoor child care space

Noncompliance Area: During the renewal inspection the cert rep observed the afterschool, fireflies, beetles and busy bees classrooms were not set up and used as child care space.

Correction Required: Measurement and use of indoor child care space.

Regulation: 3270.94(a)(9)

Description: Written record

Noncompliance Area: During renewal inspection, cert rep observed missing documentation of the most current fire drill conducted at the facility.

Correction Required: The Director or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that a written record is maintained on file at the facility indicating the specific time of day of the drill, the hypothetical location of the fire, the evacuation time, and the names of the facility persons and the number of children who participate in the fire drill.

Regulation: 3270.66(a)

Description: Locked or inaccessible

Noncompliance Area: During the allocated unannounced monitoring inspection cert rep observed hand sanitizer accessible to children in the front entrance way hallway.

Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children.

Regulation: 3270.14/3270.21

Description: Pertinent Laws & Regulations/General Health and Safety

Noncompliance Area: During the renewal inspection the emergency plan did not include continuity of operations.

Correction Required: A facility shall be operated in conformity with applicable Federal and State laws and regulations.State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children.

Regulation: 3270.31(f)

Description: Health and Safety Training

Noncompliance Area: During the renewal inspection staff #1 did not have health and safety training on file.

Correction Required: Staff persons shall complete professional development within 90 days of hire as listed in subsections (f)1-10.

Regulation: 3270.78

Description: Lighting

Noncompliance Area: During the renewal inspection cert rep observed that some of the lights in All Stars, Kindergarten and multipurpose rooms were not working.

Correction Required: Rooms, hallways, stairways, outside steps, porches and ramps shall be lighted by artificial or natural light.

Regulation: 3270.82(g)

Description: Clean and good repair

Noncompliance Area: During the renewal inspection the toilet in the 1st stall in the children's bathroom is not working.

Correction Required: Toilet areas and fixtures shall be cleaned daily and be in good repair.

Regulation: 3270.34(a)(6)

Description: Staff evaluations

Noncompliance Area: During the renewal inspection conducted on 7/28/22, Certification Representative did not observe a written evaluation for staff person #1 within the past 12 months.

Correction Required: A director is responsible for written evaluation of staff persons on a regular basis, a minimum of one evaluation every 12 months.

Noncompliance Area: During complaint investigation on 12/30/19, Staff # 1-3 was not able to say how Child # 1 had obtained a bruise on the face while at the facility.

Correction Required: Children on the facility premises and on facility excursions off the premises shall be supervised by a staff person at all times. Outdoor play space used by the facility is considered part of the facility premises. Children must be supervised at all times.

Noncompliance Area: During renewal inspection on 12/19/19, the infant room had 2 cots that were not labelled with the correct children's name

Correction Required: Individual, clean, age-appropriate rest equipment shall be provided for preschool, toddler and infant children as agreed between the child's parent and the operator. The rest equipment shall be labeled for the use of a specific child and used only by the specified child.

Noncompliance Area: During renewal inspection on 12/19/19, while reviewing children's files, Child # 5's emergency contact did not include a policy number

Correction Required: Emergency contact information must include health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable.

Noncompliance Area: During renewal inspection on 12/19/19 while reviewing children's files, Child # 1 had a heath assessment, but did not have an immunization record attached

Correction Required: A health report shall include a review of the child's immunized status according to recommendations of the ACIP.

Noncompliance Area: During unannounced monitoring on 8/5/19, Staff # 1 was observed speaking to a parent outside of the classroom and supervising assigned group

Correction Required: Children on the facility premises and on facility excursions off the premises shall be supervised by a staff person at all times. Outdoor play space used by the facility is considered part of the facility premises. Children must be supervised at all times.

Noncompliance Area: During unannounced monitoring on 8/5/19, Staff # 1 was observed speaking to a parent outside of the classroom and left Staff # 2 out of ratio with 14 school age children( children 5-13 years old)

Correction Required: When children are grouped in mixed age levels, the age of the youngest child in the group determines the staff:child ratio and maximum group size in accordance with the requirements in 3270.51 (relating to similar age level). The required staff:child ratios must be maintained at all times.T

Noncompliance Area: During complaint investigation on 6/21/19 Staff # 1 who is the primary caregiver for Child # 1 did not see Child # 1 enter the locker, while 2 other toddlers closed the locker door while both staff and children were in the multipurpose room. Staff # 1 left the multipurpose room with 3 Y/T children and did know the whereabouts of Child # 1 who was still in the locker when they left the multipurpose room.

Correction Required: Each staff person shall be assigned the responsibility for supervision of specific children. The staff person shall know the names and whereabouts of the children in his assigned group. The staff person shall be physically present with the children in his group on the facility premises and on facility excursions off the facility premises.

Noncompliance Area: During complaint investigation on 6/21/19 Cert rep reviewed video footage of the facility and observed Staff # 1-4 in the multipurpose room located in the back of the facility with their groups 7 Y/T (children 1 year old), 10 O/T ( children 2 year old) , and 1 YSA (children 5-8 years old). Staff # 1-4 did not see when Child # 1 opened the locker, went into the locker, and was closed by 2 other toddlers when they were all in the multipurpose room. Staff # 1 was observed then leaving the room with 3 Y/T children, then Staff # 3 and 4 left with the O/T children. Staff # 2 brought 3 Y/T and 1 YSA back to their room for lunch and did not know that Child # 1 was still in the locker. Child # 1 was in the locker for 35-40 minutes. Staff # 2 was observed looking for Child # 1 and left Staff # 1 out of ratio with 6 Y/T and 1 YSA child

Correction Required: When children are grouped in mixed age levels, the age of the youngest child in the group determines the staff:child ratio and maximum group size in accordance with the requirements in 3270.51 (relating to similar age level). The required staff:child ratios must be maintained at all times. Children must be supervised at all times. The legal entity must submit documentation Supervision Monitoring Form approved by DHS proving that the facility procedure for counting children is followed at all times e.g., a checklist. The legal entity will confirm continuing compliance by sending copies of the documentation to the Regional Office of Child Development and Early Learning on a weekly basis for a period of three months after DHS approves the documentation format.

Noncompliance Area: On 3/5/19 parent was approached by Staff # 1 for nonpayment of tuition . Staff # 1 approached the parent in an open area occupied by other staff and parents while disclosing confidential information

Correction Required: A facility person may not single out the child for ridicule, threaten harm to the child or the child's family and may not specifically aim to degrade the child or the child's family.

Noncompliance Area: During unannounced monitoring on 3/6/19, Cert Rep observed a ripped blue child's chair in the Caterpillar's Room ( Older Toddler Room- 2 yr old)

Correction Required: Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

Noncompliance Area: During complaint investigation on 3/6/19, Staff #1 and Staff # 2 had combined preschoolers at the end of the day on 3/1/19. Staff # 1 had a few children in the restroom while Staff # 2 had a few children in the classroom. Child # 1 hurt his eye while in the classroom with Staff # 2 and is unable to say how Child# 1 's eye got injured.

Correction Required: Children on the facility premises and on facility excursions off the premises shall be supervised by a staff person at all times. Outdoor play space used by the facility is considered part of the facility premises. Children must be supervised at all times. The legal entity must arrange for all facility staff to receive a minimum of two hours of training regarding supervision of children that must be approved by DHS

Noncompliance Area: During complaint investigation on 3/6/19, facility owner did not report to the department that Child # 1 who had sustained an injury on 3/1/19 at the facility had gone to the emergency room for treatment

Correction Required: The operator shall immediately notify a child's parent and shall telephone notice to the appropriate regional office within 24 hours if a child in care at the facility is hospitalized or receives emergency room treatment.

Noncompliance Area: During unannounced monitoring on 3/6/19, while reviewing new staff files, Staff # 1 whose hire date 12/3/18 FBI was under Department of Education dated 8/20/18

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person # 1-- may not work in a child care position at the facility. PROVISIONAL HIRE UNSUPERVISED: A provisional employee may not be permitted to work alone with children and must work within the vicinity of a permanent employee. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #-1-- may not work in a child care position at the facility.

Noncompliance Area: During unannounced monitoring on 3/6/19, Cert Rep observed the ceiling in the Fireflies Room ( young toddler- children 1 year old) was soiled in different areas in the ceiling

Correction Required: Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, Cert rep observed that there were very little toys in the Caterpillar room ( 2 yr old) (Cert rep was told that they had just moved to that room.)

Correction Required: Play equipment and materials appropriate to the developmental needs, individual interests and ages of the children shall be provided in sufficient amount and variety to preclude long waits for use. Play equipment shall facilitate the child's emotional, cognitive, communicative, perceptual-motor, physical and social development.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, Cert Rep observed the following -Rips in the blue chair located in the Caterpillar room ( 2 yr old) , rips in the red chair in the Beatles room ( preschool 3-5), the bean bags in the Beatles room were dirty

Correction Required: Furniture must be durable, safe, easily cleaned and appropriate for the child's size, age and special needs.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, Cert Rep observed that the refrigerator in the Preschool-Beatles room ( 3-5 yr old) was dirty

Correction Required: A facility shall have an operable, clean refrigerator used to store potentially hazardous foods. The refrigerator shall be capable of maintaining food at 45 F or below. An operating thermometer shall be placed in the refrigerator.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, the Preschool- sunflowers room did not have a written plan of daily activities posted

Correction Required: A written plan of daily activities and routines, including a time for free play shall be established for each group. The plan shall be flexible to accommodate the needs of individual children and the dynamics of the group. The written plan of daily activities shall be posted in the group space.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing children's files, Child # 4 whose enrollment date 8/31/15 agreement form was not signed by the operator

Correction Required: An agreement shall be signed by the operator and the parent.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing children's files, Child # 5 whose enrollment date 6/11/18 emergency contact did not list health insurance and policy number

Correction Required: Emergency contact information must include health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing children's files, Child # 4 whose enrollment date 8/31/15 agreement and emergency contact was last signed 1/31/18

Correction Required: The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the informationA parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing children's files, Child # 4 whose enrollment date 8/31/15 last health assessment was dated 8/8/17

Correction Required: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.A child's record shall contain initial and subsequent health reports.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing children's files, Child # 5 whose enrollment date 6/11/18 emergency contact was not signed by the parent

Correction Required: Following review, a parent shall attest to the accuracy of information in the emergency contact information and the financial agreement at each review by affixing a dated signature to the record.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, the facility's emergency plan did not include shelter in place location

Correction Required: The facility shall have an emergency plan that provides for shelter of children during an emergency including shelter in place at the facility and shelter at locations away from the facility premises.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, the facility's emergency plan did not provide a method of contacting parents at the onset of the emergency, and at the end of the emergency

Correction Required: The facility shall have an emergency plan that provides for a method for facility persons to contact parents as soon as reasonably possible when an emergency situation arises. The facility shall have an emergency plan that provides for a method for facility persons to inform parents that the emergency has ended and to provide instruction as to how parents can safely be reunited with their children.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, Staff # 2 did not have documentation of current emergency plan training. Last training was dated 8/8/17. Staff # 11,13, 15, 16 and 20 did not know the relocation site for the facility's emergency plan for shelter away from the facility

Correction Required: The operator shall assure that each facility person receives training regarding the emergency plan at the time of initial employment, on an annual basis and at the time of each plan update. The operator shall document the date of each training and the names of all facility persons who received the training and kept on file at the facility.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing staff files, Staff # 2 whose hire date 8/11/10 did not have documentation of 6 clock hours of child care training in file

Correction Required: A staff person shall obtain an annual minimum of 6 clock hours of child care training.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing staff files, Staff # 2 did not have documentation of current fire safety training in file. Last training was dated 8/8/17

Correction Required: Staff persons shall participate, at least annually, in firesafety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.

Noncompliance Area: During renewal inspection on 9/6/18, while reviewing staff files, the following staff were missing current clearances - Staff # 7 whose hire date 8/31/09 FBI was dated 10/12/12 -Staff # 8 whose hire date 9/24/01 State Police was under review dated 2/8/16 and did not give a disseminated date

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). SAFETY PLAN: The operator is required to submit to the Children and Youth Agency a plan of supervision or alternate arrangement as required by the Child Protective Services Law. LACKING REQUIRED HIRING DOCUMENTS: Facility Person # -- may not work in a child care position at the facility. PROVISIONAL HIRE UNSUPERVISED: A provisional employee may not be permitted to work alone with children and must work within the vicinity of a permanent employee. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #--- may not work in a child care position at the facility.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, Cert Rep observed that there were numerous flies in the building and all child care spaces.

Correction Required: Evidence of infestation of insects or rodents in the facility is not permitted.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, there was no first aid kit in the sunflowers room

Correction Required: A first-aid kit shall be in a child care space.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility Cert rep observed the following - Peeling paint- infant room ( children under 1 yr old), Preschool-All Stars ( 3-5 yrs old), Preschool-Sunflowers room,Older toddler-Caterpillar room( 2 yr old)

Correction Required: Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards.Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.

Noncompliance Area: During renewal inspection on 9/6/18, while doing a walk through of the facility, the young toddler- fireflies room (1 yr old), and the kitchen did not have hand washing signs posted

Correction Required: A facility person and an able child shall wash his hands after toileting and before eating. A sign on which this requirement is written shall be posted at each toilet, training chair, diapering area and sink in the facility.

Noncompliance Area: During complaint inspection 5/10/18, cert rep interviewed provider who stated staff 1 and staff 2 used harsh, demeaning language with child.

Correction Required: A facility person may not single out the child for ridicule, threaten harm to the child or the child's family and may not specifically aim to degrade the child or the child's family. A facility person may not use harsh, demeaning or abusive language in the presence of children.

Noncompliance Area: CERT REP SUP MET WITH ASSIST.DIR. ON 3/27/2018. CIRCUMSTANCES WERE DESCRIBED TOHER. WHILE PREPARINGTO GO OUTSIDE TO PLAY, ONE CHILD WAS LEFT INSIDE. ONE TEACHER WAS AT THE FRONT OF THE LINE; ONE TEACHER WAS AT THE END OF THE LINE. THE THIRD TEACHER WAS IN THE MIDDLE OF THE LINE. CHILD LEFT LINE TO PLAY WITH TOYS IN THE CLASSROOM. TEACHER AT THE END OF THE LINE DID NOT ATTEMPT TO BRING CHILD BACK TO THE LINE. CHILD WAS FOUND BY SECURITY SEVERAL MINUTES LATER; DIRECTOR WAS NOTIFIED.

Correction Required: Children on the facility premises and on facility excursions off the premises shall be supervised by a staff person at all times. Outdoor play space used by the facility is considered part of the facility premises. TIERED LIS: Children must be supervised at all times. The legal entity must arrange for all facility staff to receive a minimum of two hours of training regarding supervision of children. The legal entity must receive DHS approval of the training content prior to scheduling the training. The legal entity must submit documentation in a format approved by DHS proving that the facility procedure for counting children is followed at all times e.g., a checklist. The legal entity will confirm continuing compliance by sending copies of the documentation to the Regional Office of Child Development and Early Learning on a weekly basis for a period of three months after DHS approves the documentation format.

Noncompliance Area: A preschooler was left in the facility alone during a fire drill. The staff person assigned to child for supervision did not know the whereabouts of the child.

Correction Required: Children on the facility premises and on facility excursions off the premises shall be supervised by a staff person at all times. Outdoor play space used by the facility is considered part of the facility premises. TIERED LIS: Children must be supervised at all times. The legal entity must arrange for all facility staff to receive a minimum of two hours of training regarding supervision of children. The legal entity must receive DHS approval of the training content prior to scheduling the training. The legal entity must submit documentation in a format approved by DHS proving that the facility procedure for counting children is followed at all times e.g., a checklist. The legal entity will confirm continuing compliance by sending copies of the documentation to the Regional Office of Child Development and Early Learning on a weekly basis for a period of three months after DHS approves the documentation format. Each staff person shall be assigned the responsibility for supervision of specific children. The staff person shall know the names and whereabouts of the children in his assigned group. The staff person shall be physically present with the children in his group on the facility premises and on facility excursions off the facility premises.

Noncompliance Area: UPON REVIEW ON 9/14/2017, THE BUTTERFLY PLAY EQUIPMENT HAD ROUGH EDGES. A HANDLE HAD COME OFF THAT CREATED THESE ROUGH EDGES.

Correction Required: Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

Noncompliance Area: ON REVIEW ON 9/14/2017, THE FILE FOR CHILD #1 DID NOT CONTAIN UPDATED EMERGENCY CONTACT INFORMATION.

Correction Required: A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Noncompliance Area: ON REVIEW ON 9/14/2017, THE FILE FOR STAFF #1 DID NOT CONTAIN DOCUMENTATION OF EMERGENCY TRAINING IN THE LAST 12 M ONTHS.

Correction Required: The operator shall assure that each facility person receives training regarding the emergency plan at the time of initial employment, on an annual basis and at the time of each plan update. The operator shall document the date of each training and the names of all facility persons who received the training and kept on file at the facility.