Polanco Family Child Care

Regulation: 3290.123(a)(3)

Description: Services provided

Noncompliance Area: Children 1 and 3 did not have a child service reports on file. Children 2 and 4 last had their child service reports updated 9/20/2024.

Correction Required: An agreement shall specify the services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. the operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information at § 3290.124(e).

Regulation: 3290.134(a)/3290.152

Description: Child's hands washed/Adult Hygiene

Noncompliance Area: During the renewal inspection on 9/15/2025, the diapering surface was not sanitized after diapering.

Correction Required: A staff person shall ensure that a child's hands are washed before meals and snacks, after toileting and after being diapered. A facility person shall wash his hands before meals and snacks, and after toileting and after diapering a child.

Regulation: 3290.135(b)

Description: Surfaces cleaned

Noncompliance Area: During the renewal inspection on 9/15/2025, it was observed that staff 1 did not wash her hands or the child's hands after diapering. The diapering surface also was not sanitized.

Correction Required: Diaper changing surfaces shall be cleaned after each use by wiping the surface with a sanitizing solution or by changing a pad or other surface covering.

Regulation: 3290.166(4)

Description: Bottles labeled

Noncompliance Area: During the renewal inspection on 9/15/2025, a bottle was not labeled with the child's name on it.

Correction Required: Disposable nursers and bottles shall be labeled with the child's name.

Regulation: 3290.32(a)/3290.192(3)

Description: Comply with CPSL/CPSL information

Noncompliance Area: During the renewal inspection on 9/15/2025, staff 1, 2, 3 and 4 all had outdated National Sex Offender Registry clearances. All were dated 8/31/2020, making it more than five years since the last update. Staff 2 and 4 had outdated child abuse clearances dated 8/25/2020, making it more than 5 years since the last update. Staff 1 has not completed mandated reporter training within the last 60 months. This is evidenced by the previously documented mandated reporter training on file being dated 8/31/2020.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). Facility Person # 1,2,3 and 4 may not work in a child care position at the facility until all clearances are obtained. Staff 1 will be supervised by another staff person who has completed all training requirements related to this citation until the mandated reporter training is completed. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #1, 2, 3 and 4 may not work in a child care position at the facility until all clearances are obtained. TIERED LIS: 1) Childcare will not occur until all clearances are obtained. This will have an immediate correction date. 2) Clearances will be obtained. The correction date will be set by provider.

Regulation: 3290.64(a)/3290.74(a)

Description: Locked or inaccessible - in original container/Requirements

Noncompliance Area: During the renewal inspection on 9/15/2025, it was observed that there were wooden boards on the floor, accessible to children in the outside play area. There was also a bottle of shout accessible to the children.

Correction Required: Cleaning materials and other toxic materials shall be stored in an original labeled container or in a container that specifies the content. Toxics shall be kept in a locked area or in an area inaccessible to children, and shall be stored away from food, food preparation areas and child care spaces. Floors, walls, ceilings and other surfaces, including the facility's outdoor play area, shall be kept clean, in good repair and free from visible hazards.

Regulation: 3290.123(a)(3)

Description: Services provided

Noncompliance Area: Children 1-3 did not have updated child service reports on file.

Correction Required: An agreement shall specify the services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. the operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information at § 3290.124(e).

Regulation: 3290.166(4)

Description: Bottles labeled

Noncompliance Area: The infant bottle was not labeled.

Correction Required: Disposable nursers and bottles shall be labeled with the child's name.

Regulation: 3290.18/3290.102(a)

Description: General Health and Safety/Clean and good repair

Noncompliance Area: Knives were accessible to children in the kitchen.

Correction Required: Conditions at the facility may not pose a threat to the health or safety of the children. Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

Regulation: 3290.24(f)/3290.24(g)

Description: Emergency plan/Emergency plan

Noncompliance Area: The emergency plan, as per operator, was not submitted to the local municipality or the county emergency management agency. As per operator, the emergency plan was emailed to the parents. However, a letter was not sent to the parents explaining the emergency procedures.

Correction Required: The operator shall provide to the parent of each enrolled child a letter explaining the emergency procedures described in subsection (a). The operator shall also provide to the parent of each enrolled child a letter explaining any subsequent update to the plan. The operator shall send a copy of the emergency plan and subsequent plan updates to the local municipality and to the county emergency management agency.

Regulation: 3290.31(f)

Description: Age and training

Noncompliance Area: Staff 1 needs 8 additional hours of annual training.

Correction Required: A staff person shall obtain an annual minimum of 12 clock hours of child care training.

Regulation: 3290.64(c)

Description: Toxic plants not permitted

Noncompliance Area: There was a toxic plant accessible to children in the play area.

Correction Required: Toxic plants are not permitted in a child care space.

Regulation: 3290.70(d)

Description: Above ground window opening restricted to 6"

Noncompliance Area: In the upstairs bathroom, which is used by the children, the window was able to open more than 6 inches.

Correction Required: Windows or doors above the ground floor that open directly to the outdoors and are accessible to children shall be constructed, modified or adapted to limit the opening to 6 or fewer inches.

Regulation: 3290.74(a)

Description: Requirements

Noncompliance Area: In the outside playground, there was a hole by the fence to the right of the entrance. The concrete under the fence was crumbling, which was causing the hole. The hole posed to be a tripping hazard.

Correction Required: Floors, walls, ceilings and other surfaces, including the facility's outdoor play area, shall be kept clean, in good repair and free from visible hazards.

Regulation: 3290.94(a)(1)

Description: Every 60 days

Noncompliance Area: During renewal inspection conducted 9/11/2023, facility's fire drill log reflected that fire drills were conducted past 60 days on the following occasions: 9/6/2022-1/20/2023-5/17/2023-8/1/2023. An acceptable plan of correction was received with a correction date of 9/15/2023. When certification representative returned for unannounced monitoring on 10/23/2023, last fire drill documented was conducted on 8/1/2023.

Correction Required: The operator or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days.