Pocono Ymca At J M Hill Elementary School

Regulation: 3270.31(e)

Description: Age and Training

Noncompliance Area: A renewal inspection occurred at the facility. A review of staff files was conducted. Regulation requires staff to participate in a minimum of 12 hours of annual of child care training. At the time of the inspection, the file of Staff #2 only contained 7 of 12 hours of annual child care training.

Correction Required: A staff person shall obtain an annual minimum of 12 clock hours of child care training.

Regulation: 3270.31(e)(4)(ii)

Description: Fire safety - 1 yr.

Noncompliance Area: A renewal inspection occurred at the facility. A review of staff files was conducted. See the code sheet for the date of hire. Regulation requires staff to participate in annual fire safety training. Staff #1 participated in fire safety training on 4/7/26, which was not within their annual training year. Staff #2 has not also participated in annual fire safety training. The last documented training for #2 was dated 3/1/24.

Correction Required: Staff persons shall participate, at least annually, in fire safety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.

Regulation: 3270.31(f)

Description: Health and Safety Training

Noncompliance Area: A renewal inspection occurred at the facility. A review of staff files was conducted. See the code sheet for the date of hire. Staff #1 has not completed the following required pre-service training within 90 days of their date of hire: pediatric first aid and CPR and health and safety topic trainings.

Correction Required: Staff persons shall complete professional development within 90 days of hire as listed in subsections (f)1-10. Until such time as the required pre- service trainings are completed, staff #1 must be supervised, when interacting with children at a minimum by, an AGS who has completed all preservice trainings and has all qualifications to care for children unsupervised. If there are no staff person(s) available to supervise staff #1, staff #1 may not work in a child-care position at the facility.

Regulation: 3270.123(a)(4)

Description: Arrival/departure times

Noncompliance Area: A renewal inspection occurred at the facility. A review of children's files was conducted. Regulation requires the child's arrival and departure times to be included in the child's file. The file of Child #5 was missing the child's arrival and departure times.

Correction Required: An agreement shall specify the child's arrival and departure times.

Regulation: 3270.123(a)(5)/3270.124(b)(7)

Description: Designated release persons/Name/address/phone release person

Noncompliance Area: A renewal inspection occurred at the facility. A review of children's files was conducted. Regulation requires a release person and complete contact information listed on the emergency contact and agreement forms. Child #1's emergency contact was missing the release person's address. Child #2 did not have a release person listed on the agreement form or on the emergency contact form with all necessary information.

Correction Required: An agreement shall specify the persons designated by a parent to whom the child may be released. Emergency contact information must include the name, address and telephone number of the individual designated by the parent to whom the child may be released.

Regulation: 3270.124(b)(3)

Description: Parent home/work address, phone

Noncompliance Area: A renewal inspection occurred at the facility. A review of children's files was conducted. Regulation requires emergency contact information for children to include parents work and home address and phone number. Child #1 was missing the parents work address and home phone number.

Correction Required: Emergency contact information must include the home and work addresses and telephone numbers of the enrolling parent.

Regulation: 3270.124(b)(6)

Description: Insurance coverage information

Noncompliance Area: A renewal inspection occurred at the facility. A review of children's files was conducted. Regulation requires children's files to contain their health insurance coverage and the policy number. The file of Child #3 was missing the health insurance policy number.

Correction Required: Emergency contact information must include health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable.

Regulation: 3270.124(f)/3270.181(c)

Description: Updated every 6 months/Emergency info/agreement updated 6 mos

Noncompliance Area: A renewal inspection occurred at the facility. A review of children's files was conducted. Regulation requires emergency contact, and agreement forms to be reviewed at least every 6-months. Child #5 has not had their emergency contact and agreement forms reviewed since 8/6/24.

Correction Required: The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information. A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.131(a)/3270.182(1)

Description: Health information/Initial and subsequent health reports

Noncompliance Area: A renewal inspection occurred at the facility. A review of children's files was conducted. See the code sheet for the dates of enrollment. Regulation requires children's files to contain a health report within 60 days of enrolling. The following children have been enrolled over 60 days and the files did not contain a health report with an immunization record: Child #1, #2 (missing health report only) and #4.

Correction Required: The operator shall require the parent of an enrolled child, including a child, a foster child and a relative of an operator or a facility person, to provide an initial health report no later than 60 days following the first day of attendance at the facility. A child's record shall contain initial and subsequent health reports.

Regulation: 3270.151(a)/3270.192(3)

Description: 12 months prior to service and every 24 months thereafter/Health assessment, TB test

Noncompliance Area: A renewal inspection occurred at the facility. A review of staff files was conducted. Regulation requires staff to participate in an updated health assessment at least every 24 months. Staff #1 did not participate in a health assessment at least every 24 months (previous 3/13/23, current 4/7/25).

Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem. A facility person's record shall include a written report of initial and subsequent health assessments, including the results of initial and subsequent tuberculin skin tests, x-rays or other medical documentation necessary to confirm freedom from communicable tuberculosis.

Regulation: 3270.192(5)

Description: Two written references

Noncompliance Area: A renewal inspection was conducted at the facility. A review of staff files was conducted. Regulation requires staff files to contain two letters of written reference. The file of Staff #2 was missing two letters of written reference.

Correction Required: A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: A renewal inspection occurred at the facility. A review of staff files was conducted. See the code sheet for the date of hire. Regulation requires staff to have obtained a child abuse clearance and a signed/dated disclosure statement prior to working in a child care role with children as part of the provisional hire process. Staff #2 was working in a child care role at the facility during this inspection and the file did not contain a child abuse clearance or a signed/dated disclosure statement.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #2 may not work in a child care position with direct contact with children at the facility.

Regulation: 3270.33(a)/3270.192(2)(ii)

Description: Each staff person meets quals/Exp, educ., training prior to facility

Noncompliance Area: A renewal inspection occurred at the facility. A review of staff files was conducted. See the code sheet for the date of hire. Regulation requires proof of education to be in staff files so that staff can be appropriately qualified to work in a child care role at the facility. Staff #2 and #3 were working in a child care role at the facility and could not be appropriately qualified to work in a child care role at the facility because the files were missing proof of education.

Correction Required: A staff person or a substitute staff person shall meet one of the applicable staff qualifications for the position in which the person is performing. A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Regulation: 3270.124(b)(7)

Description: Name/address/phone release person

Noncompliance Area: The addresses and phone numbers of the persons designated by the parent to whom the child may be released were not on file for child #3.

Correction Required: Emergency contact information must include the name, address and telephone number of the individual designated by the parent to whom the child may be released.

Regulation: 3270.124(f)/3270.181(c)

Description: Updated every 6 months/Emergency info/agreement updated 6 mos

Noncompliance Area: The emergency contact information on file for child #1 was dated 5/10/23 and 3/11/24; for child #2 was dated 7/22/23 and 3/26/24; for child #3 was dated 8/15/23 and 3/26/24; for child #4 was dated 5/10/23 and 3/11/24; and for child #5 was dated 8/2/22 and 4/3/24. The financial agreement on file for child #1 was dated 5/10/23 and 4/3/24; for child #2 was dated 7/22/23 and 3/26/24; for child #3, the only one in the file was dated 3/26/24; for child #4 was dated 5/10/23 and 4/3/24; and for child #5 was dated 8/2/21 and 2/2/24. For each child, more than 6 months had lapsed between parental reviews, updates, and signatures.

Correction Required: The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information. A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.131(a)/3270.131(d)(5)

Description: Health information/Immunization record

Noncompliance Area: Child #1 (see code sheet for date of birth) has a health report on file but did not have any immunizations on file. Child #3 has immunizations on file but did not have the child's health history, which was required.

Correction Required: The operator shall require the parent of an enrolled child, including a child, a foster child and a relative of an operator or a facility person, to provide an initial health report no later than 60 days following the first day of attendance at the facility. A health report shall include a review of the child's immunized status according to recommendations of the ACIP.

Regulation: 3270.14/3270.21

Description: Pertinent Laws & Regulations/General Health and Safety

Noncompliance Area: Staff #1 did not complete the required health and safety update until 2/22/23. Staff #4 did not complete the required health and safety update until 2/17/23. The update was required to be completed by 12/30/2022 for all existing staff.

Correction Required: A facility shall be operated in conformity with applicable Federal and State laws and regulations. State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children.

Regulation: 3270.31(e)(4)(ii)

Description: Fire safety - 1 yr.

Noncompliance Area: Staff #1 and Staff #4 have not completed the fire safety training annually. This is evidenced by the dates of the previous trainings being 2/16/23 and 2/17/23 respectively.

Correction Required: Staff persons shall participate, at least annually, in firesafety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.

Regulation: 3270.33(a)

Description: Each staff person meets quals

Noncompliance Area: Staff #1, who does not have education on file which qualifies them as a staff person, was observed in the cafeteria room supervising a mixed-age group of 12 young and older school-aged children by themselves.

Correction Required: A staff person or a substitute staff person shall meet one of the applicable staff qualifications for the position in which the person is performing.

Regulation: 3270.54(a)

Description: Two facility persons present in facility

Noncompliance Area: When the certification representative arrived for the inspection, Staff #1 was observed to be the only staff person present at the facility, and continued to be for approximately 10 minutes. Staff #1, who does not qualify as a staff person based on the documentation in the staff file, was observed to be supervising a mixed-age group of 12 young and older school-age children, a group that would require at least one staff person and one facility person.

Correction Required: At least two facility persons shall be present in the facility when two or more children are in care. At a minimum, one of the facility persons shall be a staff person.

Regulation: 3270.94(a)(1)

Description: Every 60 days

Noncompliance Area: Fire drills were not conducted every 60 days. The last documented fire drill as of the inspection on 4/5/2024 was 2/2/2024.

Correction Required: The Director or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days.

Regulation: 3270.37(c)

Description: Aides supervised all times

Noncompliance Area: During inspection on 4/17/23 at 3:35 PM observed Staff#1 a facility Aide assigned to a group of 13 YSA children and 3 OSA children. Staff #1 stated that Staff # 2 was in the school building but had not yet arrived at the Y program. Staff #2 an AGS arrived at the program and joined childcare at 3:42; children were then reassigned between the two staff.

Correction Required: An aide or a combination of aides shall be supervised at all times by a staff person qualified at minimum as an assistant group supervisor.

Regulation: 3270.52

Description: Mixed Age Level

Noncompliance Area: During inspection on 4/17/23 at 3:35 PM observed Staff#1 a facility Aide assigned to a group of 13 YSA children and 3 OSA children. Staff #1 stated that Staff # 2 was in the school building but had not yet arrived at the Y program. Staff #2 arrived at the program and joined childcare at 3:42; children were then reassigned between the two staff.

Correction Required: When children are grouped in mixed age levels, the age of the youngest child in the group determines the staff: child ratio and maximum group size in accordance with the requirements in § 3270.51 (relating to similar age level).

Regulation: 3270.192(5)

Description: Two written references

Noncompliance Area: Inspection on 4/6/22 revealed that staff 1 has one reference on file.

Correction Required: A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person