Lancaster Family Ymca

Regulation: 3270.123(a)(1)

Description: Amount of fee

Noncompliance Area: The Financial Agreement for Child #3 did not specify the fee to be charged weekly.

Correction Required: An agreement shall specify the amount of the fee to be charged per day or per week.

Regulation: 3270.123(a)(3)

Description: Services proceeded

Noncompliance Area: The files for Children #1 - #5 did not include a completed Child Service Report (or STARS approved child assessment tool) completed in the past 6 months and shared with the families.

Correction Required: The services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. The operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information in § 3270.124(f) (relating to emergency contact information).

Regulation: 3270.124(b)(3)

Description: Parent home/work address, phone

Noncompliance Area: The Emergency Contact Forms did not include the enrolling parent's contact information as follows: * Children #3 and #5: the enrolling parent's work address and phone number was not included * Child #4: the enrolling parent's work phone number was not included

Correction Required: Emergency contact information must include the home and work addresses and telephone numbers of the enrolling parent.

Regulation: 3270.124(b)(5)

Description: Information re: special needs

Noncompliance Area: Child #5's Emergency Contact form did not include information on the child's special needs. These areas were left blank.

Correction Required: Emergency contact information must include information on the child's special needs, as specified by the child's parent, physician, physician's assistant or CRNP, which is needed in an emergency situation.

Regulation: 3270.131(a)/3270.131(a)(3)

Description: Health information/Initial health report for older toddler/preschool no more than 1 year

Noncompliance Area: The initial health report on file for Child #2 was dated more than 1 year prior to the first day of attendance, dated 4/30/24. There was no initial health report for Child #3, documenting that a physical had been completed within 12 months prior to starting at the facility.

Correction Required: The operator shall require the parent of an enrolled child, including a child, a foster child and a relative of an operator or a facility person, to provide an initial health report no later than 60 days following the first day of attendance at the facility. The initial health report for an older toddler or preschool child shall be dated no more than 1 year prior to the first day of attendance at the facility.

Regulation: 3270.131(b)(2)

Description: Toddler/preschool: updated health report every 12 months

Noncompliance Area: There was no current, updated health report on file for Child #2. The only documented health report on file was dated 4/30/24.

Correction Required: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.

Regulation: 3270.14/3270.21

Description: Pertinent Laws & Regulations/General Health and Safety

Noncompliance Area: The facility did not have a written policy that addresses the recognition of potential signs/symptoms of shaken baby syndrome and abusive head trauma, strategies for coping with a crying or distraught child, and the prevention and identification of child maltreatment.

Correction Required: A facility shall be operated in conformity with applicable Federal and State laws and regulations.State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children.

Regulation: 3270.151(a)

Description: 12 months prior to service and every 24 months thereafter

Noncompliance Area: Staff Person #1 did not have documentation of a health assessment conducted within 24 months of the last one on file (dated 9/14/23).

Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.

Regulation: 3270.171(c)

Description: Safe routes posted

Noncompliance Area: Written notification of safe routes/pick-up and drop-off procedures was not posted in a conspicuous location used by parents. It was posted in the Director's office.

Correction Required: Written notification of safe routes shall be posted by the operator at a conspicuous location in the child care facility.

Regulation: 3270.181(c)

Description: Emergency info/agreement updated 6 mos

Noncompliance Area: The Emergency Contact and Financial Agreement forms for Child #5 were not reviewed and updated by the parent within 6 months of the initial ones, dated 8/19/25.

Correction Required: A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.25(a)

Description: Availability of certificate of compliance and applicable regulations

Noncompliance Area: The current certificate of compliance was not posted in a conspicuous location used by parents. It was posted in the Director's office.

Correction Required: The facility's current certificate of compliance shall be posted in a conspicuous location used by parents. The operator shall provide the parent of each child enrolled with information on how to access the regulations in this chapter electronically and with instructions for contacting the appropriate regional child care office.

Regulation: 3270.27(d)

Description: Plan posted

Noncompliance Area: The facility's Emergency Plan was not posted in a conspicuous location used by parents. It was posted in the Director's office.

Correction Required: The operator shall post the emergency plan in the facility at a conspicuous location.

Regulation: 3270.31(e)(4)(ii)

Description: Fire safety - 1 yr.

Noncompliance Area: Staff Persons #1 and #2 did not have documentation of having completed annual fire safety training.

Correction Required: Staff persons shall participate, at least annually, in fire safety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.

Regulation: 3270.66(a)

Description: Locked or inaccessible

Noncompliance Area: Hand sanitizers, potting soil (marked "keep out of reach of children"), magic erasers and a swiffer mop with floor cleaner solution, were accessible to children (corrected on-site).

Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children.

Regulation: 3270.66(b)

Description: Original container

Noncompliance Area: Magic erasers were not labeled as cleaning materials (corrected on-site).

Correction Required: Cleaning materials and other toxic materials shall be stored in an original labeled container or in a container that specifies the content. Toxics shall be stored away from food, food preparation areas and child care spaces.

Regulation: 3270.76

Description: Building Surfaces

Noncompliance Area: The ceiling filter and vents in the PKC room, had dust accumulation and one of the light covers was dirty.

Correction Required: Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards.

Noncompliance Area: The fee agreement for child #2, #3, #4, #5 and #7 did not specify the amount of the fee to be charged. The file for child #4 did not contain a fee agreement.

Correction Required: An agreement shall specify the amount of the fee to be charged per day or per week. A child's record shall contain a copy of the initial agreement and subsequent written agreements between the parent and the operator. The parent receives the original agreement.

Noncompliance Area: The fee agreement for child #1, #2, #3, #5, #6 and #7 did not specify child's admission date and the persons designated by parent to whom child may be released.

Correction Required: An agreement shall specify the persons designated by a parent to whom the child may be released. An agreement shall specify the date of the child's admission.

Noncompliance Area: It was observed that the Epi-pen for child #8 was expired. CORRECTED ON SITE

Correction Required: Medication shall be stored in accordance with the manufacturer's or health professional's instructions on the original label.

Noncompliance Area: The file for staff person #1 (start date 6/17/19, health assessment dated 6/20/19), staff person #2 (start date 6/17/19, health assessment dated 6/21/19) and staff person #3 (start date 6/10/19, health assessment dated 6/20/19) contained a health assessment obtained after their start date.

Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.

Noncompliance Area: The file for staff person #4 did not include verification of education.

Correction Required: A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Noncompliance Area: The file for staff person #1 (start date 6/17/19) did not contain a State police clearance or provisional hire paperwork for the State police clearance

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person #1 may not work in a child care position at the facility. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. .

Noncompliance Area: A rack of cleaning solutions was observed in the MB Studio and the Group X room, sitting by the door, accessible to children. CORRECTED ON SITE

Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children.

Noncompliance Area: It was observed that the first aid kit for the 5-7 year olds was missing band aids, gloves, tape and scissors. The first aid kit for the 8-9 year olds was missing tape and scissors. The first aid kit for the 10-12 year olds was missing scissors. ALL CORRECTED ON SITE

Correction Required: A first-aid kit must contain the following: soap, an assortment of adhesive bandages, sterile gauze pads, tweezers, tape, scissors and disposable, nonporous gloves.

Noncompliance Area: Peeling paint and exposed crumbling plaster was observed in the MB Studio, on the wall between the closet and the windows.

Correction Required: Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.

Noncompliance Area: It was observed that the 2 bathrooms near the gym did not have hand washing signs posted.

Correction Required: A facility person and an able child shall wash his hands after toileting and before eating. A sign on which this requirement is written shall be posted at each toilet, training chair, diapering area and sink in the facility.

Noncompliance Area: It was observed that the refrigerator used to store milk and other potentially hazardous foods consumed by children at facility did not contain an operating thermometer.

Correction Required: A facility shall have an operable, clean refrigerator used to store potentially hazardous foods. The refrigerator shall be capable of maintaining food at 45 F or below. An operating thermometer shall be placed in the refrigerator.

Noncompliance Area: File for staff person #2 did not contain a health assessment. File for staff person #1 contained a written TB test result dated 04/08/2012, therefore TB test on file was obtained more than 12 months prior to providing initial service in a child care setting.

Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem. An adult health assessment must include tuberculosis screening by the Mantoux method at initial employment. Subsequent tuberculosis screening is not required unless directed by a physician, physician's assistant, CRNP, the Department of Health or a local health department.

Noncompliance Area: File for staff person #2 did not contain two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.

Correction Required: A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person

Noncompliance Area: It was observed in the gym that none of the outlets contained receptacle covers and is used by children 5 years of age or younger.

Correction Required: Protective receptacle covers shall be placed in electrical outlets accessible to children 5 years of age or younger.

Noncompliance Area: It was observed in the gym area that the wall to the right of the entrance near the hallway under the windows had a large area of chipped and peeling paint.

Correction Required: Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.