Kool Kids Akademy Llc

Regulation: 3270.123(a)(3)

Description: Services proceeded

Noncompliance Area: At the time of the inspection child #4 did not have their services provided on their fee agreement.

Correction Required: The services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. The operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information in § 3270.124(f) (relating to emergency contact information).

Regulation: 3270.124(b)(2)

Description: Physician name, address, phone

Noncompliance Area: At the time of the inspection child #2 did not have physician's address on their emergency contact form.

Correction Required: Emergency contact information must include the name, address and telephone number of the child's physician or source of medical care.

Regulation: 3270.124(b)(3)

Description: Parent home/work address, phone

Noncompliance Area: At the time of the inspection child #3 did not have the enrolling parents work phone number on their emergency contact form.

Correction Required: Emergency contact information must include the home and work addresses and telephone numbers of the enrolling parent.

Regulation: 3270.124(b)(6)

Description: Insurance coverage information

Noncompliance Area: At the time of the inspection child #3 did not have their health insurance policy number on their emergency contact form.

Correction Required: Emergency contact information must include health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable.

Regulation: 3270.124(c)

Description: Each child care space

Noncompliance Area: At the time of the inspection child #1 did not have an emergency contact form in the space childcare was being provided.

Correction Required: When children are in the facility, emergency contact information shall be present in a child care space for children receiving care in the space.

Regulation: 3270.14/3270.21

Description: Pertinent Laws & Regulations/General Health and Safety

Noncompliance Area: At the time of the inspection the facility did not have a policy addressing: Strategies for coping with a crying fussing, or distraught child also did not have a policy addressing: The Prevention and identification of child maltreatment on file at the facility.

Correction Required: A facility shall be operated in conformity with applicable Federal and State laws and regulations.State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children.

Regulation: 3270.27(a)(3)

Description: Contact when arises

Noncompliance Area: At the time of the inspection the facility did not have an emergency plan that provides for a method for facility persons to contact parents as soon as reasonably possible when an emergency situation arises.

Correction Required: The facility shall have an emergency plan that provides for a method for facility persons to contact parents as soon as reasonably possible when an emergency situation arises.

Regulation: 3270.27(a)(4)

Description: Contact when ended

Noncompliance Area: At the time of the inspection the facility did not have an emergency plan that provides for a method for facility persons to inform parents that the emergency has ended and to provide instruction as to how parents can safely be reunited with their children.

Correction Required: The facility shall have an emergency plan that provides for a method for facility persons to inform parents that the emergency has ended and to provide instruction as to how parents can safely be reunited with their children.

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: At the time of the inspection staff person #1 did not have a child abuse clearance on file.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person # 01may not work in a child care position at the facility. PROVISIONAL HIRE UNSUPERVISED: A provisional employee may not be permitted to work alone with children and must work within the vicinity of a permanent employee A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #01 may not work in a child care position at the facility.

Regulation: 3270.75(c)

Description: Has all items

Noncompliance Area: At the time of the inspection, the 1st floor did not have tape in the first aid kit.

Correction Required: A first-aid kit must contain the following: soap, an assortment of adhesive bandages, sterile gauze pads, tweezers, tape, scissors and disposable, nonporous gloves.

Regulation: 3270.113(e)

Description: Restraints prohibited

Noncompliance Area: Based on investigation and interviews with staff and children on 4/17/2025, it was verified that staff had previously used a high chair as a way to put children in time out. Equipment cannot be used to restrain a child, confine a child and/or restrict their movements.

Correction Required: A facility person may not restrain a child by using bonds, ties or straps to restrict a child's movement or by enclosing the child in a confined space, closet or locked room. The prohibition against restraining a child does not apply to the use of adaptive equipment prescribed for a child with special needs.

Regulation: 3270.115(a)(6)

Description: Lifeguard training/supervision

Noncompliance Area: Based on investigation on 4/17/2025, it was substantiated that the operator had previously taken children to swimming activities and there was not a staff person who was certified in lifeguard training as required.

Correction Required: When children are swimming, supervision shall include one person certified in lifeguard training, as described in § 3270.31(e)(4)(iii) (relating to age and training).

Regulation: 3270.175(a)

Description: Age appropriate restraints

Noncompliance Area: Based on investigation on 4/17/2025, it was substantiated that the facility staff had previously transported children who were not properly seat-belted in the vehicle due to too many children in one vehicle.

Correction Required: A child 7 years of age or younger shall be transported in accordance with the requirements for parents and guardians as stated in 75 Pa.C.S. §4581 (relating to restraint systems).

Regulation: 3270.192(2)(iv)

Description: Transcript, diploma and letters

Noncompliance Area: Facility staff #1 did not have acceptable verification of education on file. The staff's education was from a foreign country and did not include an evaluation for the US equivalency.

Correction Required: A facility person's record shall include acceptable verification of experience, education or training is a transcript or a diploma or a letter signed by a representative of the experiential, educational or training entity.

Regulation: 3270.51

Description: Similar Age Level

Noncompliance Area: At the time of inspection on 4/8/2025, Certification Representative observed the upstairs classroom was out of ratio. There was 1 staff supervising 11 children when a second staff left the room.

Correction Required: When children are grouped in similar age levels, the following maximum child group sizes and ratios of staff persons apply: Infants 1:4 with a maximum group size of 8; Young toddlers 1:5 with a maximum group size of 10; Older toddlers 1:6 with a maximum group size of 12; Preschool children 1:10 with a maximum group size of 20; Young school-age children 1:12 with a maximum group size of 24; Older school-age children 1:15 with a maximum group size of 30.

Regulation: 3270.66(a)

Description: Locked or inaccessible

Noncompliance Area: At the time of inspection on 4/8/2025, Certification Representative observed a closed containing cleaning supplies was not locked or made inaccessible

Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children.

Regulation: 3270.106(f)

Description: 2 feet apart

Noncompliance Area: At the time of inspection on 4/3/2024, Certification Representative observed in the upstairs classroom several children napping on rest equipment that did not have at least 2 feet of space on three sides.

Correction Required: At least 2 feet of space is required on three sides of a bed, cot, crib or other rest equipment while the equipment is in use.

Regulation: 3270.123(a)(3)

Description: Services proceeded

Noncompliance Area: At the time of inspection, the records for facility child #1 did not have the required Child Service Report or any other approved growth and development assessment completed every 6 months.

Correction Required: The services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. The operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information in § 3270.124(f) (relating to emergency contact information).

Regulation: 3270.131(d)(7)

Description: Free from contagious/communicable disease

Noncompliance Area: The health assessment on file for facility child #1 did not have a statement that the child is able to participate in child care and appears to be free from contagious or communicable diseases.

Correction Required: A health report shall include a statement that the child is able to participate in child care and appears to be free from contagious or communicable disease.

Regulation: 3270.133(4)

Description: Locked

Noncompliance Area: At the time of inspection on 4/3/2024 Certifcation Representative observed two non-prescription medications in an unlocked closet/bathroom area sitting in two car seats that were on the floor and not made inaccessible.

Correction Required: Medication shall be stored in a locked area of the facility or in an area that is out of the reach of children.

Regulation: 3270.162(b)/3270.165

Description: Parents may provide/Menus

Noncompliance Area: At the time of inspection on 4/3/2024, the operator had a menu posted in the kitchen but informed Cert Reps that this menu is not followed. The operator stated parents are supposed to provide lunches but only two parents did that day and they would feed the remaining children. The operator stated this is an ongoing issue with parents not providing lunches for the children. On the day of inspection, the operator provided children with water, beefaroni and fruit for lunch which was different than the posted menu.

Correction Required: Meals and snacks may be provided by the parent, upon agreement between the parent and the operator. An operator shall conspicuously post the menu at least 1 week in advance or provide a menu to each family.

Regulation: 3270.192(2)(iv)

Description: Transcript, diploma and letters

Noncompliance Area: At the time of inspection, the diploma that was in the file for facility staff #1 was not an approved educational entity. The online school did was not an accredited program offering a high school diploma. Facility staff #1 did not have the required acceptable verification of education on file.

Correction Required: A facility person's record shall include acceptable verification of experience, education or training is a transcript or a diploma or a letter signed by a representative of the experiential, educational or training entity.

Regulation: 3270.66(a)

Description: Locked or inaccessible

Noncompliance Area: At the time of inspection on 4/32024, Certification Representative observed a hand sanitizer dispenser hanging on a wall, that contained hand sanitizer that was not locked or made inaccessible to children.

Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children.

Regulation: 3270.95(b)

Description: Director or designated staff person ensure compliance

Noncompliance Area: At the time of inspection, the operator did not have written documentation of monthly fire system checks.

Correction Required: The Director or designated staff person who is responsible for compliance with this chapter shall ensure the requirements under subsection (a) are met.

Regulation: 3270.124(f)/3270.181(c)

Description: Updated every 6 months/Emergency info/agreement updated 6 mos

Noncompliance Area: During the renewal inspection conducted on 4/26/2023 observed child #1's emergency contact information and financial agreement were not reviewed within the 6-month time frame. The last time they were reviewed was 8/17/2022.

Correction Required: The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information. A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.131(d)(5)/3270.131(e)(1)

Description: Immunization record/Exemption documentation from parent/guardian

Noncompliance Area: During the renewal inspection conducted on 4/26/2023 observed child #1's health report did not include an up-to-date influenza vaccine. The last vaccine on file is from 12/14/2018.

Correction Required: A health report shall include a review of the child's immunized status according to recommendations of the ACIP. The facility shall require the parent to provide updated written verification from a physician, physician's assistant, CRNP, the Department of Health or a local health department of ongoing vaccines administered to an infant, toddler or preschool child in accordance with the schedule recommended by the ACIP.

Regulation: 3270.27(c)

Description: Training regarding plan

Noncompliance Area: During the renewal inspection conducted on 4/26/2023 observed staff person #1, #2, #3, and #4's files did not include verification of emergency plan training at the time of initial employment and on an annual basis.

Correction Required: The operator shall assure that each facility person receives training regarding the emergency plan at the time of initial employment, on an annual basis and at the time of each plan update. The operator shall document the date of each training and the names of all facility persons who received the training and kept on file at the facility.

Regulation: 3270.66(a)

Description: Locked or inaccessible

Noncompliance Area: During the renewal inspection conducted on 4/26/2023 observed air freshener sprays child accessible under the changing table. Corrected on site 4/26/2023.

Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children.

Regulation: 3270.115(a)(6)

Description: Lifeguard training/supervision

Noncompliance Area: During allocated unannounced monitoring inspection conducted on 7/21/2022 observed 2 inflatable pools in the outside play space. The provider stated that they are used for wading and sitting in.

Correction Required: When children are swimming, supervision shall include one person certified in lifeguard training, as described in § 3270.31(e)(4)(iii) (relating to age and training).

Regulation: 3270.77(a)

Description: No peeling paint or plaster

Noncompliance Area: During allocated unannounced monitoring inspection conducted on 7/21/2022 observed damaged paint at the entrance hallway and and in the 2nd floor indoor play space.

Correction Required: Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.

Regulation: 3270.105

Description: High Chairs

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed 4 children in high chairs that were not strapped into the high chair.

Correction Required: High chairs shall have a wide base and a T-shaped safety strap.

Regulation: 3270.106(a)

Description: Clean, age appropriate

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed an infant asleep in a bouncy chair on top of a play pen.

Correction Required: Individual, clean, age-appropriate rest equipment shall be provided for preschool, toddler and infant children as agreed between the child's parent and the operator. The rest equipment shall be labeled for the use of a specific child and used only by the specified child.

Regulation: 3270.106(f)

Description: 2 feet apart

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed the rest equipment on the second floor had 4 inches of space on three sides of the equipment.

Correction Required: At least 2 feet of space is required on three sides of a bed, cot, crib or other rest equipment while the equipment is in use.

Regulation: 3270.124(b)(3)

Description: Parent home/work address, phone

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed child #2, #3 and #5's emergency contact information did not include the work address and telephone numbers of the enrolling parent.

Correction Required: Emergency contact information must include the home and work addresses and telephone numbers of the enrolling parent.

Regulation: 3270.124(b)(7)

Description: Name/address/phone release person

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed child #1, #3 and #5's emergency contact information did not include the address of the individual designated by the parent to whom the child may be released. Observed child #1's emergency contact information did not include the telephone number of the individual designated by the parent to whom the child may be released.

Correction Required: Emergency contact information must include the name, address and telephone number of the individual designated by the parent to whom the child may be released.

Regulation: 3270.181(c)

Description: Emergency info/agreement updated 6 mos

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed child #1, #3 and #4's emergency contact information was not reviewed and updated in a 6-month period. Observed child #1 and #4's financial agreement was not reviewed and updated in a 6-month period.

Correction Required: A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.182(3)

Description: Consent for emergency medical care required prior to admission

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed child #3 and #5's record did not contain signed parental consent for emergency medical care for the child.

Correction Required: A child's record shall contain signed parental consent for emergency medical care for the child. Written consent is required prior to admission.

Regulation: 3270.182(5)

Description: Consent for administration of minor first-aid required prior to admission

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed child #1, #3 and #5's record did not contain signed parental consent for administration of minor first-aid procedures by facility staff.

Correction Required: A child's record shall contain signed parental consent for administration of minor first-aid procedures by facility staff. Written consent is required prior to admission.

Regulation: 3270.192(2)(i)

Description: Age

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #1's record did not contain verification of age.

Correction Required: A facility person's record shall include verification of age.

Regulation: 3270.192(2)(ii)

Description: Exp, educ., training prior to facility

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #2's record did not include verification of child care experience, education and training prior to service at the facility.

Correction Required: A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Regulation: 3270.192(5)

Description: Two written references

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #2's record did not include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.

Correction Required: A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Regulation: 3270.27(c)

Description: Training regarding plan

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #1 and #2's records did not contain emergency plan training verification.

Correction Required: The operator shall assure that each facility person receives training regarding the emergency plan at the time of initial employment, on an annual basis and at the time of each plan update. The operator shall document the date of each training and the names of all facility persons who received the training and kept on file at the facility.

Regulation: 3270.31(e)(4)(i)

Description: Age and Training

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #1's first-aid and CPR training is not pediatric. Observed staff person #2's record did not contain pediatric first-aid and CPR training.

Correction Required: Competence is the completion of training by a professional in the field of first-aid and cardiopulmonary resuscitation (CPR). All staff persons shall renew their certification in pediatric first aid and pediatric cardiopulmonary resuscitation (CPR) on or before the expiration of the most current certification.

Regulation: 3270.31(e)(4)(ii)

Description: Fire safety - 1 yr.

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #2's file did not contain firesafety training.

Correction Required: Staff persons shall participate, at least annually, in firesafety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.

Regulation: 3270.31(f)

Description: Health and Safety Training

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #1 and #2's files did not contain Health & Safety training.

Correction Required: Staff persons shall complete professional development in the following topics within 90 days of hire: Health & Safety training.

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #2's file did not include State Police clearance, disclosure statement, FBI clearance and Mandated Reporter training.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). PROVISIONAL HIRE UNSUPERVISED: A provisional employee may not be permitted to work alone with children and must work within the vicinity of a permanent employee. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL.

Regulation: 3270.34(a)(6)

Description: Staff evaluations

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed staff person #2's record did not contain a written evaluation.

Correction Required: A director is responsible for written evaluation of staff persons on a regular basis, a minimum of one evaluation every 12 months.

Regulation: 3270.51

Description: Similar Age Level

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed 15 children with 2 staff with the youngest child being 5 months old in the downstairs child care space.

Correction Required: When children are grouped in similar age levels, the following maximum child group sizes and ratios of staff persons apply: Infants 1:4 with a maximum group size of 8; Young toddlers 1:5 with a maximum group size of 10; Older toddlers 1:6 with a maximum group size of 12; Preschool children 1:10 with a maximum group size of 20; Young school-age children 1:12 with a maximum group size of 24; Older school-age children 1:15 with a maximum group size of 30. IF USING TIERED LIS: The required staff:child ratios must be maintained at all times. The legal entity must submit documentation in a format approved by DHS proving that the facility is maintaining the required staff:child ratios at all times. The legal entity will confirm continuing compliance by sending copies of the documentation to the -------- Region Office on a weekly basis for a period of three months after DHS approves the documentation format.

Regulation: 3270.81

Description: Glass

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed the front door did not have a visual strip or other visual identification placed on the glass.

Correction Required: A visual strip or other visual identification shall be placed on glass located in a traffic area, a child care space or a play space.

Regulation: 3270.91(a)

Description: Stairs, exits, etc. unobstructed

Noncompliance Area: During the renewal inspection conducted on 3/4/2022 observed trash bags obstructing the facility's back door.

Correction Required: Stairways, hallways, exits from rooms, exits from the facility and other means of egress serving as an exit shall be unobstructed.