The Caterpillar Clubhouse Llc
Quick Facts
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Reviews
Our child has been in attendance at the Caterpillar Clubhouse in Fairfield for over a year. They started in the 2yo room and moved to the 3yo room. We found the teachers to be very kind and loving towards our child. Our child is actually learning, some sign language, the alphabet, nursery rhymes and is doing a lot of activities throughout the day. The only negative experience was caused by another child that was physically hurting our child regularly. This child required one on one care and the center was unable to provide an additional teacher all the time.
I am concerned with information received from families that have their one year old toddlers enrolled at this center. The information being shared is that if a one year has loose stools or a little nasal drip they have to be removed from care. And many families are being told that their one year olds are considered “bullies” by the teachers and not allowed to participate with free group play. Very alarming that they are using the phrase “bullies” and “aggressive behavior “ to talk to parents about their one year olds. Hmmm
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About the Provider
Hours of Operation
- Monday6:00 AM - 5:30 PM
- Tuesday6:00 AM - 5:30 PM
- Wednesday6:00 AM - 5:30 PM
- Thursday6:00 AM - 5:30 PM
- Friday6:00 AM - 5:30 PM
- Saturday Closed
- Sunday Closed
Inspection/Report History
Where possible, ChildcareCenter provides inspection reports as a service to families. This information is deemed reliable but is not guaranteed. We encourage families to contact the daycare provider directly with any questions or concerns. Reports can also be verified with your local daycare licensing office.
| Inspection Date | Reason | Description | Status |
|---|---|---|---|
| 2026-03-30 | Allocated Unannounced Monitoring | 3270.106(f) - 2 feet apart | Compliant - Finalized |
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Regulation: 3270.106(f) Description: 2 feet apart Noncompliance Area: It was observed in the preschool four/five's classroom that nap cots were not at least 2 feet apart on three sides while in use. Correction Required: At least 2 feet of space is required on three sides of a bed, cot, crib or other rest equipment while the equipment is in use. |
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Provider Response: (Contact the State Licensing Office for more information.) Nap cots were immediately rearranged to ensure a minimum of two feet of space on three sides of each cot. Classroom layout was adjusted to maximize available space while maintaining proper supervision and accessibility. Staff verified spacing prior to the next scheduled rest period. |
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| 2026-03-30 | Allocated Unannounced Monitoring | 3270.113(a) - Supervised at all times | Compliant - Finalized |
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Regulation: 3270.113(a) Description: Supervised at all times Noncompliance Area: It was observed in the preschool four/five's classroom that children laying on their nap cots were not able to be properly supervised by staff. The nap cots were placed in areas that caused children to be out of sight from staff. Correction Required: Children on the facility premises and on facility excursions off the premises shall be supervised by a staff person at all times. Outdoor play space used by the facility is considered part of the facility premises. |
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Provider Response: (Contact the State Licensing Office for more information.) Classroom layout was rearranged so that all children can be supervised at all times and staff are now able to see every child while they are on their nap cots. |
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| 2026-03-30 | Allocated Unannounced Monitoring | 3270.135(a)(3) - Disposable diapers | Compliant - Finalized |
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Regulation: 3270.135(a)(3) Description: Disposable diapers Noncompliance Area: It was observed in the preschool three's classroom, diapers were not being discarded into a plastic-lined, hands-free covered trash can. Correction Required: If disposable diapers are provided by a parent or by a facility, a soiled diaper shall be discarded by immediately placing the diaper into a plastic-lined, hands-free covered can. |
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Provider Response: (Contact the State Licensing Office for more information.) A hands-free, covered trash can with a plastic liner was immediately placed in the diapering area. Staff were instructed to begin disposing of all diapers in the appropriate container without delay. |
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| 2026-03-30 | Allocated Unannounced Monitoring | 3270.66(a) - Locked or inaccessible | Compliant - Finalized |
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Regulation: 3270.66(a) Description: Locked or inaccessible Noncompliance Area: It was observed in the preschool three's classroom, Swiffer Wet Jet solution was in the Swiffer mop stored in the corner of the bathroom and accessible to children. It was also observed in the preschool three's classroom, Lysol, Clorox cleaner, Clorox wipes, and Swiffer Wet Jet solution were being stored under the sink that was not locked and accessible to children. It was also observed in the preschool three's classroom, Shaving Cream, a bar of soap, and Multipurpose Solution were being stored in an unlocked drawer and accessible to children. Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children. |
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Provider Response: (Contact the State Licensing Office for more information.) The Swiffer mop was removed from the classroom. The under-sink cabinet and drawer were secured with childproof locks the same day of observation. All cleaning products, chemicals, and non-child-safe materials were immediately removed from accessible areas. Items were relocated to locked cabinets and/or placed in secured storage areas out of children's reach. |
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| 2026-03-30 | Allocated Unannounced Monitoring | 3270.82(h) - Handwashing signs | Compliant - Finalized |
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Regulation: 3270.82(h) Description: Handwashing signs Noncompliance Area: It was observed in the bathrooms inside the preschool three's and preschool four/five's classrooms did not have handwashing signs posted at each toilet and sink. Correction Required: A facility person and an able child shall wash his hands after toileting and before eating. A sign on which this requirement is written shall be posted at each toilet, training chair, diapering area and sink in the facility. |
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Provider Response: (Contact the State Licensing Office for more information.) Age-appropriate handwashing signs have been printed and posted at each toilet in the affected classrooms/bathrooms. Placement ensures visibility at children's eye level to promote proper hygiene practices. |
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| 2025-10-14 | Renewal | 3270.111(b) - Posted in group space | Compliant - Finalized |
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Regulation: 3270.111(b) Description: Posted in group space Noncompliance Area: Upon completion of the physical site inspection, it was found that a written plan of daily activities was not posted in the school-aged childcare space. Correction Required: The written plan of daily activities shall be posted in the group space. |
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Provider Response: (Contact the State Licensing Office for more information.) Each classroom keeps an updated daily activity plan. The school age classroom lost its dedicated supervisor, and as staff rearranged the room, wall décor---including the activity plan---was removed during October training and not replaced. A memo was issued to staff emphasizing the need for a posted daily activity plan in all classrooms. |
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| 2025-10-14 | Renewal | 3270.32(a)/3270.192(4) - Comply with CPSL/CPSL information | Compliant - Finalized |
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Regulation: 3270.32(a)/3270.192(4) Description: Comply with CPSL/CPSL information Noncompliance Area: The file of staff person #1 contains a NSOR verification dated 10.16.25. During an inspection of this record, Staff Person # 2 confirmed that staff person #1 was working with children on 8.4.25 without the required verification on file. Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Persons may not work in a childcare position at the facility without the required clearances and verifications on file. |
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Provider Response: (Contact the State Licensing Office for more information.) The original NSOR request was sent in before the staff person was scheduled to work. It was realized on 10/1/2025, that Staff Person #1 was still missing their NSOR clearance. Another copy of the NSOR clearance was immediately requested. A copy of the completed NSOR result has been printed and placed in Staff Person #1's personnel file. |
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| 2025-10-14 | Renewal | 3270.66(a) - Locked or inaccessible | Compliant - Finalized |
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Regulation: 3270.66(a) Description: Locked or inaccessible Noncompliance Area: During the completion of the renewal inspection, it was observed that a handcart in the main hallway [outside the kitchen area] had disinfecting wipes and other cleaning products labeled 'Keep out of Reach of Children' within accessible range of children potentially using the hallway area. Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children. |
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Provider Response: (Contact the State Licensing Office for more information.) The center was undergoing drywall repairs in the kitchen and several classrooms. The contractors intended to complete the work in one day, coinciding with our staff training, but it ultimately took them several days to finish. During this time, a kitchen cart filled with supplies was moved into the hallway by the contractors. These items are typically stored in the kitchen and kept out of children's reach. When our certification representative saw the cart, it was promptly returned to the kitchen to ensure it remained inaccessible to children. A memo was submitted to staff reminding them that all cleaning/hazardous material supplies must be kept out of reach of children at all times. |
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| 2025-07-01 | Unannounced Monitoring | 3270.31(e)(4)(i) - Age and Training | Compliant - Finalized |
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Regulation: 3270.31(e)(4)(i) Description: Age and Training Noncompliance Area: Staff person #2 has not completed Pediatric first aid and CPR training on or before expiration of the most current certification. This is evidenced by the previously documented Pediatric first aid and CPR training on file expiring (6.19.25). Documentation of updated Pediatric first aid and CPR training is not on file and the facility owner confirmed that Staff Person #2 was currently working with children. Correction Required: Competence is the completion of training by a professional in the field of first aid and cardiopulmonary resuscitation (CPR). All staff persons shall renew their certification in pediatric first aid and pediatric cardiopulmonary resuscitation (CPR) on or before the expiration of the most current certification. Until such time as the required training has been completed, staff person #2 must be supervised, when interacting with children at a minimum by, an (AGS) who has completed all preservice trainings and has all qualifications to care for children unsupervised. If there are no staff person(s) available to supervise staff person #2, staff person #2 may not work in a child-care position at the facility. |
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Provider Response: (Contact the State Licensing Office for more information.) Staff person #2 was on vacation until July 28, 2025. Staff person #2 completed Pediatric First Aid and CPR training on July 28, 2025. Provider has scheduled all staff persons that CPR training is due to expire in 2026 for February of 2026, to ensure that staff person's training will not expire prior to completing the course. This staff person was supervised at all times until the required training was completed and on file. |
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| 2025-07-01 | Unannounced Monitoring | 3270.32(a)/3270.192(4) - Comply with CPSL/CPSL information | Compliant - Finalized |
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Regulation: 3270.32(a)/3270.192(4) Description: Comply with CPSL/CPSL information Noncompliance Area: The file of Staff person #1 does not contain a completed DHS required FBI clearance [DOE clearance dated 9.11.24 was found on file] or a valid NSOR verification. An application for the NSOR verification was found on filed dated 5.5.25, but not application was found for the DHS FBI clearance. Staff Person #1 was hired provisionally, which ended on 6.20.25. The facility owner confirmed that Staff person #1 was currently working on the date of investigation. Correction Required: Facility person #1 must be removed from a childcare position by the close of business [Effective 7.1.25]. |
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Provider Response: (Contact the State Licensing Office for more information.) Provider removed facility person #1 from the facility until her FBI Fingerprint and her NSOR were obtained on July 16, 2025. Facility person #1 was able to return to the classroom on July 21, 2025. Assistant Director went on maternity leave shortly after facility person #1 was hired. All items were marked as received in the file, although some items had not yet been received. |
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| 2024-10-21 | Renewal | 3270.131(e)/3270.131(e)(3) - ACIP recommended immunization record /Dismissal policy | Compliant - Finalized |
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Regulation: 3270.131(e)/3270.131(e)(3) Description: ACIP recommended immunization record /Dismissal policy Noncompliance Area: Upon review of children's files, it was found that the immunization record for Child #1 included only one dose of Pneumococcal vaccination [missing 2-3 doses] AND had no record of any MMR, Varicella or Hepatitis A vaccinations, per the ACIP recommendations. Correction Required: The facility may not accept or retain an infant 2 months of age or older, a toddler or a preschool child at the facility for more than 60 days following the first day of attendance at the facility unless the parent provides written verification from a physician, physician's assistant, CRNP, the Department of Health or a local health department of the dates (month, day and year) the child was administered immunizations in accordance with the recommendations of the ACIP. The facility shall implement dismissal policies in accordance with the Department of Health regulation in 28 Pa. Code § 27.77 (relating to immunization requirements for children in child care group settings). |
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Provider Response: (Contact the State Licensing Office for more information.) Child #1 has provided the appropriate vaccination record to show that they are in compliance with this regulation. A copy was provided after the inspection. The family is on a delayed vaccination schedule but is waiting for an appointment to get the exemption letter from the physician. |
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| 2024-10-21 | Renewal | 3270.151(a)/3270.192(3) - 12 months prior to service and every 24 months thereafter/Health assessment, TB test | Compliant - Finalized |
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Regulation: 3270.151(a)/3270.192(3) Description: 12 months prior to service and every 24 months thereafter/Health assessment, TB test Noncompliance Area: Upon inspection of personnel files, it was found that Staff Person #1 had a health assessment dated 3.23.21 [expired 3.23.23] AND it was found that Staff Person #2 had a health assessment dated 8.12.22 [expired 8.12.24]. Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem. A facility person's record shall include a written report of initial and subsequent health assessments, including the results of initial and subsequent tuberculin skin tests, x-rays or other medical documentation necessary to confirm freedom from communicable tuberculosis. |
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Provider Response: (Contact the State Licensing Office for more information.) Health Assessment forms were provided to Staff Member #1 & Staff Member #2. Appointments have been made for their health assessment to be completed by their physician as soon as possible. |
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| 2024-10-21 | Renewal | 3270.66(a) - Locked or inaccessible | Compliant - Finalized |
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Regulation: 3270.66(a) Description: Locked or inaccessible Noncompliance Area: Upon inspection of the physical site, it was found 1. In the School-aged childcare space, one bottle of hand lotion and one bottle of saline solution [labeled 'Keep out of reach of children'] were accessible to children in care [no children were in the space at the time of inspection]; 2. 3 bags of potting soil [labeled 'Keep out of reach of children'] were on the ground and accessible to children playing in the outdoor space. Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children. |
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Provider Response: (Contact the State Licensing Office for more information.) The school age classroom teacher has signed a plan of action to make sure that chemicals, lotions and other such items are kept out of reach of children. She will check the classroom each morning when she arrives and each evening when she leaves to make sure all items that are hazardous for children are put in a locked cabinet or out of reach of children. The bags of potting soil have been put into the locked area on the playground. The director will do regular playground inspections to make sure that things on the playground are safe and in good working order and all things that should be out of reach of children are stored in the appropriate location. |
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| 2024-06-20 | Complaints- Legal Location | 3270.137 - Children with Symptoms of Disease | Compliant - Finalized |
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Regulation: 3270.137 Description: Children with Symptoms of Disease Noncompliance Area: Upon complaint inspection, it was found that Child #1 was in care on the date of the investigation with a confirmed case of hand, foot and mouth and no valid physician's note on file at the site. The provider confirmed that Child #2 and #3 also had confirmed cases [and had been in care] but was only able to provide a physician's note for Child #3 from their files on the day of investigation. Correction Required: An operator who observes an enrolled child with symptoms of a communicable disease or infection that can be transmitted directly or indirectly and which may threaten the health of children in care shall exclude the child from attendance until the operator receives notification from a physician or a CRNP that the child is no longer considered a threat to the health of others. The notification shall be retained in the child's file. Diseases and conditions which require exclusion are specified in 28 Pa. Code Chapter 27 (relating to communicable and noncommunicable diseases). |
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Provider Response: (Contact the State Licensing Office for more information.) The Provider has updated our sickness policy to state anytime a child is sent home early or absent due to a signs or symptoms of a communicable disease; infection or illness, that can be transmitted directly or indirectly, and which may threaten the health of children in care, a doctor's note is required and that the child may not return to care until that is received. Please see attached policy. Each parent will be required to sign this policy and a copy will be put in the child's record. The parents will have until July 31st to sign and return the sickness policy and it will be put in the children's files. A notice has also been posted in the center lobby and sent out to all parents through our messaging system, so there will be no question that a doctor's a note is required for the child to return. Please see attached Notice. |
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| 2024-06-20 | Unannounced Monitoring | 3270.95(a)/3270.95(b) - Devices must be compliant/Director or designated staff person ensure compliance | Compliant - Finalized |
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Regulation: 3270.95(a)/3270.95(b) Description: Devices must be compliant/Director or designated staff person ensure compliance Noncompliance Area: During a complaint investigation, it was found that the facility's fire safety records showed that the required tests of the smoke detection alert system had exceeded the maximum 30-day threshold on the following dates: 1.15.24 -- 2.19.24 [35 days]; 4.1.24 -- 5.6.24 [35 days]; 5.6.24 -6.7.24 [32 days]. Correction Required: Fire detection devices or systems must be in compliance with standards established under section 1016(c) of the act (62 P.S. § 1016(c)). The Director or designated staff person who is responsible for compliance with this chapter shall ensure the requirements under subsection (a) are met. |
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Provider Response: (Contact the State Licensing Office for more information.) Provider tests the facilities smoke detection system on a monthly basis and was not aware that we were exceeding the 30-day maximum allowed. Provider will test the facilities smoke detection system every 3 weeks to avoid going over the allotted 30-day maximum days allowed. The Provider typically comes into the building on the weekends to catch up on work, organize and get ready for the following week, and so that is a great time to test the system. Provider has also added a calendar reminder to remind them to do it before the 30-day window has expired. |
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| 2023-10-11 | Renewal | 3270.14/3270.21 - Pertinent Laws & Regulations/General Health and Safety | Compliant - Finalized |
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Regulation: 3270.14/3270.21 Description: Pertinent Laws & Regulations/General Health and Safety Noncompliance Area: Upon inspection of the facility emergency plan, it was found that a continuity of operations plan was not developed and included in the plan. Correction Required: A facility shall be operated in conformity with applicable Federal and State laws and regulations.State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children. |
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Provider Response: (Contact the State Licensing Office for more information.) The provider has revised their current emergency plan to include the required continuity of operations plans. |
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| 2023-10-11 | Renewal | 3270.181(e) - Emergency master file updated | Compliant - Finalized |
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Regulation: 3270.181(e) Description: Emergency master file updated Noncompliance Area: Upon inspection of Emergency Contact documents in each childcare space, it was found that there were multiple examples in each childcare space in which the document did not match the master file document. Correction Required: If emergency information is updated in a master file, it shall be updated accordingly in other facility records. |
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Provider Response: (Contact the State Licensing Office for more information.) Provider made up-to-date copies of all master emergency contact forms and ensured that all were placed in the childcare space as required. |
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| 2023-07-20 | Complaints- Legal Location | 3270.112 - Infant/Toddler Stimulation | Compliant - Finalized |
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Regulation: 3270.112 Description: Infant/Toddler Stimulation Noncompliance Area: Child #1 was stuck in a seat with a bent leg and crying. When staff person #1 was able to remove the child, the child was immediately returned to the play area and given no aftercare in the way of physical evaluation and comfort/treatment for approximately 20 minutes, after which time a bruise was noticed on the child. Correction Required: Infants and toddlers shall be provided stimulation by being held, rocked, talked to, played with and carried. |
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Provider Response: (Contact the State Licensing Office for more information.) The staff member was fired, and Children & Youth Services was called. A staff meeting was held with all staff members to discuss the seriousness of the incident and a discussion was held on how best to handle the situation. Teachers were encouraged to call the office for help anytime they are overwhelmed or there is a situation that they do not know how to handle. Our priority is always to make the children feel special and unique and we pride ourselves on putting children first. Offering comfort and a hug is always more important than classroom duties. Our emphasis has always been a center that feels like home. |
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| 2022-10-06 | Renewal | 3270.123(a)(6)/3270.182(2) - Admission date/Application, admission, withdrawal dates | Compliant - Finalized |
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Regulation: 3270.123(a)(6)/3270.182(2) Description: Admission date/Application, admission, withdrawal dates Noncompliance Area: Upon inspection of the children's files, it was found that an admission date was missing from the agreement of children #1-4 and #6. Correction Required: An agreement shall specify the date of the child's admission. A child's record shall contain the dates of application, admission and withdrawal of the child. |
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Provider Response: (Contact the State Licensing Office for more information.) In our family Agreement's, we will be sure to include the date of the child's admission in all future documentation and will update all current documentation to include the child's admission date if it was omitted. |
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| 2022-03-14 | Complaints- Legal Location | 3270.31(e)(4)(i) - Age and Training | Compliant - Finalized |
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Regulation: 3270.31(e)(4)(i) Description: Age and Training Noncompliance Area: During an inspection of all staff person files, it was found that staff person #2 and #3 did not have a record of completing the required pediatric first aid/CPR training. Correction Required: Competence is the completion of training by a professional in the field of first-aid and cardiopulmonary resuscitation (CPR). All staff persons shall renew their certification in pediatric first aid and pediatric cardiopulmonary resuscitation (CPR) on or before the expiration of the most current certification. |
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Provider Response: (Contact the State Licensing Office for more information.) Provider has scheduled an all staff Pediatric first aid/cpr training to ensure that this requirement is met. All documentation will be placed in staff files upon completion. |
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| 2022-03-14 | Complaints- Legal Location | 3270.32(a)/3270.192(4) - Comply with CPSL/CPSL information | Compliant - Finalized |
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Regulation: 3270.32(a)/3270.192(4) Description: Comply with CPSL/CPSL information Noncompliance Area: The file of facility person #1 does not contain a completed PA criminal clearance; the file for staff person #5 does not contain the required out of state child abuse clearance [Maryland]; AND the file for staff person #7 [volunteer] does not contain any of the four required clearances as required by the CPSL. The file does not contain copies of request(s) for the clearances/verification for any of these staff persons. Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). Facility person #1 must be removed from a child care position by the close of business on 3.14.22. Facility person #5 must be removed from a child care position by the close of business on 3.14.22. Facility person #6 must be removed from a child care position by the close of business on 3.14.22. |
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Provider Response: (Contact the State Licensing Office for more information.) Provider immediately removed all three staff from child care pending all required clearances being placed in files. All clearances that are required are now in the employee files. The provider removed facility person #6 from the schedule until such time as all the required clearances are on file. |
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| 2022-02-28 | Complaints- Legal Location | 3270.103 - Small Toys and Objects | Compliant - Finalized |
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Regulation: 3270.103 Description: Small Toys and Objects Noncompliance Area: During investigation, it was revealed during a verbal interview and through a photograph that popcorn was served to children in the one year old classroom space. Correction Required: Toys and objects with a diameter of less than 1 inch, objects with removable parts that have a diameter of less than 1 inch, plastic bags and Styrofoam objects may not be accessible to children who are still placing objects in their mouths. |
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Provider Response: (Contact the State Licensing Office for more information.) The one-year-old classroom has removed popcorn from their approved party snack list. Popcorn is not something the center serves on the regular snack or food served menu. |
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| 2021-10-19 | Renewal | 3270.106(f) - 2 feet apart | Compliant - Finalized |
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Regulation: 3270.106(f) Description: 2 feet apart Noncompliance Area: Upon inspection of the infant child care space, it was found that two cribs were in use and each of which did not have at least 2 feet of space on three sides of a bed' Correction Required: At least 2 feet of space is required on three sides of a bed, cot, crib or other rest equipment while the equipment is in use. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC explained to the infant classroom teachers that when children are sleeping in the cribs, the cribs must maintain 2 feet of space on three sides. The teachers are pulling the cribs out into the open space to maintain the 2 feet of clearance on all three sides. |
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| 2021-10-19 | Renewal | 3270.106(j) - Prohibit items in crib | Compliant - Finalized |
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Regulation: 3270.106(j) Description: Prohibit items in crib Noncompliance Area: Upon inspection of the infant child care space, it was observed that one infant was asleep in a crib with pillows placed under and around the child. The provider indicated that no medical orders were on file from the child's pediatrician indicating medical need. Correction Required: Toys, bumper pads, or pillows may not be present in a crib while an infant is sleeping in the crib. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC sent the wedge and bumpers home with the family and asked that the parent only send them in if they have a doctor's note requiring them. |
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| 2021-10-19 | Renewal | 3270.123(a)(5) - Designated release persons | Compliant - Finalized |
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Regulation: 3270.123(a)(5) Description: Designated release persons Noncompliance Area: Upon inspection of the children files, it was found that the agreement did not specify the persons designated by a parent to whom the child may be released for child #1 - #6. Correction Required: An agreement shall specify the persons designated by a parent to whom the child may be released. |
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Provider Response: (Contact the State Licensing Office for more information.) The registration forms and tuition agreements have been updated and provided to our families. The inspector provided us with copies of the state's recommended documentation and has offered to review forms we are utilizing to make sure they have the appropriate information. All families registered in our program have been provided with our new forms and given two weeks to update them for our records. Provider has updated all the records in the children's permanent files. |
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| 2021-10-19 | Renewal | 3270.123(b)/3270.182(8) - Parent receives original/Copy of initial and subsequent agreements. Parent receives original. | Compliant - Finalized |
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Regulation: 3270.123(b)/3270.182(8) Description: Parent receives original/Copy of initial and subsequent agreements. Parent receives original. Noncompliance Area: Upon inspection of the children files, it was found that the agreement on file was an original copy for child #1 - #6. Correction Required: A parent shall receive the original agreement. The facility shall retain a copy of the agreement.A child's record shall contain a copy of the initial agreement and subsequent written agreements between the parent and the operator. The parent receives the original agreement. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has been providing families with original paperwork and keeping copies for their file. |
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| 2021-10-19 | Renewal | 3270.124(b)(2) - Physician name, address, phone | Compliant - Finalized |
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Regulation: 3270.124(b)(2) Description: Physician name, address, phone Noncompliance Area: Upon inspection of the children files, it was found that the emergency contact information did not include the name, address and telephone number of the child's physician or source of medical care for child #1 - #6. Correction Required: Emergency contact information must include the name, address and telephone number of the child's physician or source of medical care. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has updated their forms to the documents provided by our state inspector. Families that are already enrolled in our program have been provided with the updated forms and have been given two weeks to get them updated. All forms have been updated in the children's master file. |
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| 2021-10-19 | Renewal | 3270.124(b)(4)/3270.182(3) - Written consent/Consent for emergency medical care required prior to admission | Compliant - Finalized |
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Regulation: 3270.124(b)(4)/3270.182(3) Description: Written consent/Consent for emergency medical care required prior to admission Noncompliance Area: Upon inspection of the children files, it was found that the emergency contact information did not include written consent signed by a parent for emergency medical care for child #1 - #6. Correction Required: Emergency contact information must include the written consent signed by a parent for emergency medical care. A child's record shall contain signed parental consent for emergency medical care for the child. Written consent is required prior to admission. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC updated all of their emergency forms for the currently enrolled students and any new families registering. Families have been provided with the new forms and asked to return them within 2 weeks. All forms have been updated in the children's master file. |
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| 2021-10-19 | Renewal | 3270.124(b)(5) - Information re: special needs | Compliant - Finalized |
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Regulation: 3270.124(b)(5) Description: Information re: special needs Noncompliance Area: Upon inspection of the children files, it was found that the emergency contact information did not include information on the child's special needs for child #1 - #6. Correction Required: Emergency contact information must include information on the child's special needs, as specified by the child's parent, physician, physician's assistant or CRNP, which is needed in an emergency situation. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC updated all of their emergency forms for the currently enrolled students and any new families registering. Families have been provided with the new forms and asked to return them within 2 weeks. All forms have been updated in the children's master files. |
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| 2021-10-19 | Renewal | 3270.124(b)(6) - Insurance coverage information | Compliant - Finalized |
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Regulation: 3270.124(b)(6) Description: Insurance coverage information Noncompliance Area: Upon inspection of the children files, it was found that the emergency contact information did not include health insurance coverage and policy number for child #1 - #6. Correction Required: Emergency contact information must include health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has updated their forms to the documents provided by our state inspector. Families that are already enrolled in our program have been provided with the updated forms and have been given two weeks to get them updated. All forms in the children's master files have been updated. |
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| 2021-10-19 | Renewal | 3270.124(e) - Written emergency plan posted | Compliant - Finalized |
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Regulation: 3270.124(e) Description: Written emergency plan posted Noncompliance Area: Upon inspection of the facility child care spaces, it was found that a written plan identifying the means of transporting a child to emergency care and staffing provisions in the event of an emergency was not developed or posted in [6] child care spaces. Correction Required: A written plan identifying the means of transporting a child to emergency care and staffing provisions in the event of an emergency shall be displayed conspicuously in every child care space and shall accompany a staff person who leaves on an excursion with children. |
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Provider Response: (Contact the State Licensing Office for more information.) An Emergency Medical Response Plan has been written and submitted to our inspector for approval. Upon approval or edits, the plan will be displayed in each classroom for staff to review in the case of an emergency. Staff has been notified and the plan will be reviewed with each classroom and discussed further at the next staff meeting. |
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| 2021-10-19 | Renewal | 3270.131(c) - Completed or signed by physician, PA, or CRNP | Compliant - Finalized |
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Regulation: 3270.131(c) Description: Completed or signed by physician, PA, or CRNP Noncompliance Area: Upon inspection of the children's files, it was found that the health report for child #2 was neither signed nor titled. Correction Required: A health report must be written and signed by a physician, physician's assistant or a CRNP. The signature must include the individual's professional title. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has provided the family of Child #2 with a Child Health Report and instructions to get that signed by a physician. The updated form will be placed in the child's master file as required. The child named in the citation has withdrawn from the facility. |
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| 2021-10-19 | Renewal | 3270.131(d)(5)/3270.131(e)(1) - Immunization record/Exemption documentation from parent/guardian | Compliant - Finalized |
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Regulation: 3270.131(d)(5)/3270.131(e)(1) Description: Immunization record/Exemption documentation from parent/guardian Noncompliance Area: Upon inspection of the children's files, it was found that there was no influenza vaccination recorded for child #2 [3 years] and #6 [19 months] AND no varicella vaccination recorded for child #6. Correction Required: A health report shall include a review of the child's immunized status according to recommendations of the ACIP.The facility shall require the parent to provide updated written verification from a physician, physician's assistant, CRNP, the Department of Health or a local health department of ongoing vaccines administered to an infant, toddler or preschool child in accordance with the schedule recommended by the ACIP. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has notified the family of Child #6 that we need updated vaccination reports and the child will need to receive their influenza vaccination or provide us with an exemption provided by their physician or a religious exemption. Child #6 was notified that they do not have the varicella vaccination and will need to get that as soon as possible. All the required forms will be placed in the child's master file as required. Child #2 has been withdrawn from our program and will not be able to provide us with updated vaccination information. |
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| 2021-10-19 | Renewal | 3270.133(4) - Locked | Compliant - Finalized |
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Regulation: 3270.133(4) Description: Locked Noncompliance Area: Upon inspection of the school aged child care space, it was found that multiple prescription medications were stored in a backpack accessible to children of all ages. Correction Required: Medication shall be stored in a locked area of the facility or in an area that is out of the reach of children. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has put all medication in a locked closet, inaccessible to students. |
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| 2021-10-19 | Renewal | 3270.182(5) - Consent for administration of minor first-aid required prior to admission | Compliant - Finalized |
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Regulation: 3270.182(5) Description: Consent for administration of minor first-aid required prior to admission Noncompliance Area: Upon inspection of the children files, it was found that the emergency contact information did not include signed parental consent for administration of minor first-aid procedures by facility staff for child #1 - #6. Correction Required: A child's record shall contain signed parental consent for administration of minor first-aid procedures by facility staff. Written consent is required prior to admission. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC updated all of their emergency forms for the currently enrolled students and any new families registering. Families have been provided with the new forms and asked to return them within 2 weeks. All forms have been updated and placed in the children's master file as required. |
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| 2021-10-19 | Renewal | 3270.25(a) - Availability of certificate of compliance and applicable regulations | Compliant - Finalized |
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Regulation: 3270.25(a) Description: Availability of certificate of compliance and applicable regulations Noncompliance Area: Upon inspection of the facility posted documents, it was found that instructions for contacting the appropriate regional child care office were not present. Correction Required: The facility's current certificate of compliance shall be posted in a conspicuous location used by parents. The operator shall provide the parent of each child enrolled with information on how to access the regulations in this chapter electronically and with instructions for contacting the appropriate regional child care office. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has a notification to parents posted in the lobby beside their Certificate of Compliance that list the appropriate regional office contact phone number and website for viewing the PA Childcare Code, Chapter 3270. |
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| 2021-10-19 | Renewal | 3270.32(a)/3270.192(4) - Comply with CPSL/CPSL information | Compliant - Finalized |
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Regulation: 3270.32(a)/3270.192(4) Description: Comply with CPSL/CPSL information Noncompliance Area: The file of facility person #1, hired 4.5.21, does not contain a completed child abuse clearance from the state of Maryland. The LE does not have an approved waiver to hire provisionally. Further, facility person #2's [hired 8.24.20] file does not contain a copy of a DHS approved mandatory resporter training certificate. Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). Facility person #1 must be removed from a child care position by the close of business. Effective 12/31/19 provisional hires may not work in a child care position when a waiver approval is not on file. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC assisted Facility Person #1 in applying for a Maryland Child Abuse Clearance. We are awaiting the results of that clearance. Facility Person #1 has been removed from the classroom. Facility Person #2 will take the DHS approved training as soon as possible. |
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| 2021-10-19 | Renewal | 3270.75(b) - Inaccessible to children | Compliant - Finalized |
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Regulation: 3270.75(b) Description: Inaccessible to children Noncompliance Area: Upon inspection of the School aged program child care space, it was found that the first aid kit was placed in a location accessible to children of all ages. Correction Required: A first-aid kit must be inaccessible to children. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC moved the School Age Program first aid kit to a locked closet in the classroom. The closet has been marked and employees have been notified as to the new location of the first aid kit. |
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| 2021-10-19 | Renewal | 3270.77(a) - No peeling paint or plaster | Compliant - Finalized |
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Regulation: 3270.77(a) Description: No peeling paint or plaster Noncompliance Area: Upon inspection of the 2 year old child care space, it was found that there was peeled paint in two small areas within reach of children in care. Correction Required: Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC has patched all peeling paint areas. The areas have been sanded and will be painted by November 12th. |
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| 2021-10-19 | Renewal | 3270.81 - Glass | Compliant - Finalized |
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Regulation: 3270.81 Description: Glass Noncompliance Area: Upon inspection of the child care space used for large muscle play activity, it was found that an exterior door had clear paned glass without a visual strip or other visual identification. Correction Required: A visual strip or other visual identification shall be placed on glass located in a traffic area, a child care space or a play space. |
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Provider Response: (Contact the State Licensing Office for more information.) The large muscle play area now has a decoration on the window, which will be changed seasonally, to alert small children that there is a glass window/door, so they will not run into it. |
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| 2021-10-19 | Renewal | 3270.94(a)(1) - Every 60 days | Compliant - Finalized |
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Regulation: 3270.94(a)(1) Description: Every 60 days Noncompliance Area: Upon inspection of the facility fire drill logs, it was found that fire drills were conducted on 2.26.21 and 4.28.21, exceeding the required 60 days between fire drills. Correction Required: The Director or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days. |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC conducts fire drills on a monthly basis now, to insure they are in compliance with this. |
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| 2021-10-19 | Renewal | 3270.95(a) - Devices must be compliant | Compliant - Finalized |
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Regulation: 3270.95(a) Description: Devices must be compliant Noncompliance Area: Upon fire safety inspection of the facility, it was found that a proof of purchase for the interconnected hard-wired system had not been retained/was not available. Correction Required: Fire detection devices or systems must be in compliance with standards established under section 1016(c) of the act (62 P.S. § 1016(c)). |
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Provider Response: (Contact the State Licensing Office for more information.) The Caterpillar Clubhouse, LLC does not have proof of purchase for the interconnected hard-wired alarm system. Provider will complete the required attestation statement and will maintain it on file for future reference. |
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If you are a provider and believe any information is incorrect, please contact us. We will research your concern and make corrections accordingly.
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