Whitemarsh Township Cedar Grove Barn

Regulation: 3270.106(a)

Description: Clean, age appropriate

Noncompliance Area: Facility did not have a mat chart. the mats were not labeled for the use of a specific child and used only by the specified child.

Correction Required: Individual, clean, age-appropriate rest equipment shall be provided for preschool, toddler and infant children as agreed between the child's parent and the operator. The rest equipment shall be labeled for the use of a specific child and used only by the specified child.

Regulation: 3270.123(a)(1)

Description: Amount of fee

Noncompliance Area: Fee agreement for child 1 2,3,4 and 5 did not specify the amount of the fee to be charged per day or per week.

Correction Required: An agreement shall specify the amount of the fee to be charged per day or per week.

Regulation: 3270.123(a)(5)

Description: Designated release persons

Noncompliance Area: Fee agreement for child 2 did not shall specify the persons designated by a parent to whom the child may be released.

Correction Required: An agreement shall specify the persons designated by a parent to whom the child may be released.

Regulation: 3270.151(c)(2)

Description: Mantoux TB

Noncompliance Area: Health assessment for staff 5 was missing date TB was read.

Correction Required: An adult health assessment must include tuberculosis screening by the Mantoux method at initial employment. Subsequent tuberculosis screening is not required unless directed by a physician, physician's assistant, CRNP, the Department of Health or a local health department.

Regulation: 3270.181(d)

Description: Dated signature affixed

Noncompliance Area: Emergency contact for child 1,2,3,4 and 5 were not signed by the parent.

Correction Required: Following review, a parent shall attest to the accuracy of information in the emergency contact information and the financial agreement at each review by affixing a dated signature to the record.

Regulation: 3270.192(5)

Description: Two written references

Noncompliance Area: Reference letter for staff 5 was missing the information of the person who wrote the letter.

Correction Required: A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: Disclosure statements for staff 1,4,5 and 6 were missing witness signatures. Staff 1 was missing state police clearance and NSOR (receipt not on file), Staff 2, 3 and 4 were missing NSOR (receipt not on file).

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). SAFETY PLAN: The operator is required to submit to the Children and Youth Agency a plan of supervision or alternate arrangement as required by the Child Protective Services Law. LACKING REQUIRED HIRING DOCUMENTS: Facility Person # -1,2,3,4,5 and 6- may not work in a child care position at the facility. PROVISIONAL HIRE UNSUPERVISED: A provisional employee may not be permitted to work alone with children and must work within the vicinity of a permanent employee. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #-1,2,3,4,5 and 6--- may not work in a child care position at the facility.

Regulation: 3270.36(b)(5)/3270.192(2)(ii)

Description: HS/GED + 2 yrs/Exp, educ., training prior to facility

Noncompliance Area: Staff 1,2,3,4,5 and 6 were missing verification of education. Staff 2,3 and 4 were missing verification of experience

Correction Required: An assistant group supervisor shall have a high school diploma or a general educational development certificate and 2 years experience with children. A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Regulation: 3270.77(a)

Description: No peeling paint or plaster

Noncompliance Area: Chipped paint was observed in the Red Group

Correction Required: Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.

Regulation: 3270.95(b)

Description: Director or designated staff person ensure compliance

Noncompliance Area: The documented date for the alarm testing was 8-4-25

Correction Required: The Director or designated staff person who is responsible for compliance with this chapter shall ensure the requirements under subsection (a) are met.

Regulation: 3270.102(a)

Description: Clean and good repair

Noncompliance Area: Some of the mats in the Yellow Group were ripped/ had foam accessible.

Correction Required: Toys, play equipment and other indoor and outdoor equipment used by the children shall be clean, in good repair and free from rough edges, sharp corners, pinch and crush points, splinters and exposed bolts.

Regulation: 3270.123(a)(1)

Description: Amount of fee

Noncompliance Area: During renewal inspection certification rep reviewed children's file. Fee agreement for child 1,2,3,4 and 5 did not specify the amount of the fee to be charged per day or per week.

Correction Required: An agreement shall specify the amount of the fee to be charged per day or per week.

Regulation: 3270.124(f)/3270.181(c)

Description: Updated every 6 months/Emergency info/agreement updated 6 mos

Noncompliance Area: During renewal inspection certification rep reviewed children's files. Emergency contact for child 1,2,3,4 and 5 were missing parent's signature.

Correction Required: The parent shall update in writing emergency contact information once in a 6-month period or as soon as there is a change in the information. A parent is required to review and update the emergency contact information and the financial agreement at least once in a 6-month period or as soon as there is a change in the information.

Regulation: 3270.14/3270.21

Description: Pertinent Laws & Regulations/General Health and Safety

Noncompliance Area: During renewal inspection certification rep reviewed emergency plan. The emergency plan was missing continuity of operations.

Correction Required: A facility shall be operated in conformity with applicable Federal and State laws and regulations.State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children.

Regulation: 3270.151(c)(2)/3270.192(3)

Description: Mantoux TB/Health assessment, TB test

Noncompliance Area: During renewal inspection certification rep reviewed staff files. Staff 3 was missing physical and TB

Correction Required: An adult health assessment must include tuberculosis screening by the Mantoux method at initial employment. Subsequent tuberculosis screening is not required unless directed by a physician, physician's assistant, CRNP, the Department of Health or a local health department. A facility person's record shall include a written report of initial and subsequent health assessments, including the results of initial and subsequent tuberculin skin tests, x-rays or other medical documentation necessary to confirm freedom from communicable tuberculosis.

Regulation: 3270.192(2)(ii)

Description: Exp, educ., training prior to facility

Noncompliance Area: During renewal inspection certification rep reviewed staff files. Staff 1and 2 were missing verification of child care experience,

Correction Required: A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Regulation: 3270.192(5)

Description: Two written references

Noncompliance Area: During renewal inspection certification rep reviewed staff files. Both references for staff 1 and 4 were the same format. Staff 5 was missing 2 references.

Correction Required: A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.

Regulation: 3270.25(a)

Description: Availability of certificate of compliance and applicable regulations

Noncompliance Area: Information on how parents can access the regulations and phone number to the regional office was not posted/ accessible to parents of enrolled children.

Correction Required: The facility's current certificate of compliance shall be posted in a conspicuous location used by parents. The operator shall provide the parent of each child enrolled with information on how to access the regulations in this chapter electronically and with instructions for contacting the appropriate regional child care office.

Regulation: 3270.27(a)(6)

Description: Emergency plan

Noncompliance Area: Emergency drill log was not on file at the facility.

Correction Required: Emergency drills shall be conducted annually. Annual emergency drills shall be documented and on file at the facility.

Regulation: 3270.27(d)

Description: Plan posted

Noncompliance Area: Emergency plan was not posted in the facility at a conspicuous location.

Correction Required: The operator shall post the emergency plan in the facility at a conspicuous location.

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: During renewal inspection certification rep reviewed staff files. Staff 1 was missing NSOR (only had application on file). Staff 2,4 and 5 were missing NSORStaff 2 was missing disclosure statement

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). SAFETY PLAN: The operator is required to submit to the Children and Youth Agency a plan of supervision or alternate arrangement as required by the Child Protective Services Law. LACKING REQUIRED HIRING DOCUMENTS: Facility Person # -- may not work in a child care position at the facility. PROVISIONAL HIRE UNSUPERVISED: A provisional employee may not be permitted to work alone with children and must work within the vicinity of a permanent employee. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #-1,2,4 and 5-- may not work in a child care position at the facility.

Regulation: 3270.34(b)(2)

Description: Bachelor's, 30 credits + 2 yrs

Noncompliance Area: During renewal inspection certification rep reviewed director's file. Staff 4 doesn't meet the requirements for director. Staff 4 doesn't have the required 30 credit hours in early childhood education, child development, special education, elementary education or the human services field

Correction Required: A director shall have attained a bachelor's degree from an accredited college or university, including 30 credit hours in early childhood education, child development, special education, elementary education or the human services field and 2 years of experience with children.

Regulation: 3270.36(b)(5)

Description: HS/GED + 2 yrs

Noncompliance Area: During renewal inspection certification rep reviewed staff files. Staff 2,3 were missing high school diploma from their file.

Correction Required: An assistant group supervisor shall have a high school diploma or a general educational development certificate and 2 years experience with children.

Regulation: 3270.72(b)/3270.72(d)

Description: Screened/Above ground window opening restricted to 6"

Noncompliance Area: During renewal inspection certification rep checked the window on the second floor. In the blue room the window opened more than 6 inches. One window had a screen missing.

Correction Required: Windows or doors used for ventilation shall be screened when open. Windows or doors above the ground floor that open directly to the outdoors and are accessible to children shall be constructed, modified or adapted to limit the opening to 6 or fewer inches.

Regulation: 3270.75(d)

Description: On excursions

Noncompliance Area: During renewal inspection certification rep checked first aid bags. The first aid bag in Yellow Room, Blue Room and Red Rooms were missing water bottles.

Correction Required: One first-aid kit per child care group must accompany children and facility persons on excursions from the facility. Each first aid kit taken on an excursion must contain a bottle of water in addition to the items specified at §3270.75(c).

Regulation: 3270.94(a)(1)

Description: Every 60 days

Noncompliance Area: During renewal inspection certification rep was unable to verify if fire drill was conducted. Fire drill log was not on site.

Correction Required: The Director or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days.

Regulation: 3270.123(a)/3270.123(a)(6)

Description: Signed /Admission date

Noncompliance Area: During the renewal inspection on 7/11/23, the agreements for children #1, #2, #3, #4, #5, and #6 did not include the admission date to the program and did not include the signature of the operator.

Correction Required: An agreement shall be signed by the operator and the parent. An agreement shall specify the date of the child's admission.

Regulation: 3270.131(e)(1)/3270.131(e)(3)

Description: Exemption documentation from parent/guardian/Dismissal policy

Noncompliance Area: During renewal inspection on 7/11/23, the immunization record for child #2 did not show an influenza vaccine since 8/22/20.

Correction Required: The facility shall require the parent to provide updated written verification from a physician, physician's assistant, CRNP, the Department of Health or a local health department of ongoing vaccines administered to an infant, toddler or preschool child in accordance with the schedule recommended by the ACIP. The facility shall implement dismissal policies in accordance with the Department of Health regulation in 28 Pa. Code § 27.77 (relating to immunization requirements for children in child care group settings).

Regulation: 3270.14/3270.21

Description: Pertinent Laws & Regulations/General Health and Safety

Noncompliance Area: During renewal inspection on 7/11/23, the facility's emergency plan had not been updated to include a plan for continuity of operations in the event of a disaster, which is required under Federal requirement 45 CFR § 98.41(a)(1)(vii). Also, staff persons #1, #2, and #3 did not have documentation of completing the 1-hour required health and safety training update by 12/30/22. In addition, the facility had not developed a policy regarding Shaken baby syndrome/abusive head trauma, child maltreatment, and strategies for coping with a crying/fussing child.

Correction Required: A facility shall be operated in conformity with applicable Federal and State laws and regulations. State agencies whose regulations may relate to the operation of a facility include the Department of Environmental Resources, the Department of Labor and Industry, the Department of Health, the Department of Education and the Department of Transportation. Conditions at the facility may not pose a threat to the health or safety of the children.

Regulation: 3270.192(5)

Description: Two written references

Noncompliance Area: During renewal inspection on 7/11/23, the file for staff person #5 did not include two written, non-family references.

Correction Required: A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person.

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: Durning renewal inspection on 7/11/23, not all staff had the required clearance information on file required by the CPSL. The file for staff persons #4 and #5 did not include an application for the PA criminal clearance, or the complete clearance.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person # 4 and #5 may not work in a child care position at the facility. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL.

Regulation: 3270.33(a)/3270.192(2)(ii)

Description: Each staff person meets quals/Exp, educ., training prior to facility

Noncompliance Area: During renewal inspection on 7/11/23, the file for staff persons #4, #5, and #6 did not include any education or experience in order to determine which position the individuals qualify to perform.

Correction Required: A staff person or a substitute staff person shall meet one of the applicable staff qualifications for the position in which the person is performing. A facility person's record shall include verification of child care experience, education and training prior to service at the facility.

Regulation: 3270.76/3270.77(a)

Description: Building Surfaces/No peeling paint or plaster

Noncompliance Area: During renewal inspection on 7/11/23, the downstairs wall had a hole in the plaster by the entrance door. In the downstairs room, baseboard heaters, windowsills, and the electrical outlet boxes had visible dust and dirt and were in need of being cleaned.

Correction Required: Floors, walls, ceilings and other surfaces, including the facility's outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards. Peeled or damaged paint or damaged plaster is not permitted on indoor or outdoor surfaces in the child care facility.

Regulation: 3270.151(a)/3270.151(c)(2)

Description: 12 months prior to service and every 24 months thereafter/Mantoux TB

Noncompliance Area: AT TIME OF RENEWAL INSPECTION, THE FILE FOR STAFF PERSON #2 DID NOT INCLUDE A HEALTH ASSESSMENT OR TB TEST RESULTS PRIOR TO PROVIDING INITIAL SERVICE AT THE FACILITY. STAFF PERSON #3 HAD AN EXPIRED HEALTH ASSESSMENT DATED 5/15/20. STAFF PERSON #5 HAD AND EXPIRED HEALTH ASSESSMENT DATED 5/11/20.

Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.An adult health assessment must include tuberculosis screening by the Mantoux method at initial employment. Subsequent tuberculosis screening is not required unless directed by a physician, physician's assistant, CRNP, the Department of Health or a local health department.

Regulation: 3270.192(5)

Description: Two written references

Noncompliance Area: AT TIME OF RENEWAL INSPECTION, THE FILE FOR STAFF PERSON #2 DID NOT INCLUDE TWO WRITTEN, NON-FAMILY REFERENCES.

Correction Required: A facility person's record shall include two written, nonfamily references from individuals attesting to the person's suitability to serve as a facility person

Regulation: 3270.31(e)(4)(ii)

Description: Fire safety - 1 yr.

Noncompliance Area: AT TIME OF RENEWAL INSPECTION, STAFF PERSON #3 HAD NOT COMPLETED ANNUAL FIRE SAFETY TRAINING WITHIN THE PAST YEAR.

Correction Required: Staff persons shall participate, at least annually, in firesafety training conducted by a fire protection professional. Staff persons and volunteers shall receive training in maintenance of smoke detectors, the duties of facility persons during a fire drill and during a fire and the use of the facility's fire extinguishers, not including discharge of the fire suppressant agent.

Regulation: 3270.32(a)/3270.192(4)

Description: Comply with CPSL/CPSL information

Noncompliance Area: AT TIME OF RENEWAL INSPECTION, COMPLETE CRIMINAL HISTORY AS REQUIRED BY THE CPSL WAS NOT ON FILE FOR STAF PERSON #2, #3, #4, AND #5. STAFF PERSON #2 DID NOT HAVE A PA CRIMINAL CLEARANCE OR AN APPLICATION FOR THE CLEARANCE, OR A COMPLETED FBI CLEARANCE ON FILE. STAFF PERSON #3 DID NOT HAVE AN FBI CLEARANCE, OR A RECEIPT ON FILE. STAFF PERSON #3 DID NOT HAVE AN NSOR VERIFICATION CLEARANCE OR APPLICATION ON FILE. STAFF PERSON #3 HAD AN EXPIRED MANDATED REPORTER CERTIFICATE ON FILE DATED 1/28/15. STAFF PERSON #4 HAD AN EXPIRED FBI CLEARANCE ON FILE DATED 1/24/17. STAFF PERSON #5 HAD AN EXPIRED CHILD ABUSE CLEARANCE ON FILE DATED 6/26/17.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). LACKING REQUIRED HIRING DOCUMENTS: Facility Person #2, #3, #4, and #5 may not work in a child care position at the facility. A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL.

Regulation: 3270.37(b)/3270.192(2)(ii)

Description: Aide qualifications/Exp, educ., training prior to facility

Noncompliance Area: AT TIME OF RENEWAL INSPECTION, STAFF PERSON #2 DID NOT HAVE DOCUMENTATION OF EDUCATION TO QUALIFIY FOR THE AIDE POSITION BEING PERFORMED.

Correction Required: An aide shall have attained one of the qualification levels specified in §3270.37(b)(1)-(3).A facility person's record shall include verification of child care experience, education and training prior to service at the facility.