The Cole Academy Kailua

The Child Care Licensing (CCL) Worker received the Inspector's Report from Honolulu City and County Department of Planning and Permitting (DPP) on May 15, 2026.

The report states that the site does not meet code requirements due to the following cited violations were cited:

VI-0081077 Storage Shed

VI-0081133 Covered Patio

VI-0081163 Multiple Exit Doors

VI-0081226 Not Following Existing Use Permit

Please address these violations.

Once these violations have been corrected, and DPP has re-inspected, approved, and sent the Department of Human Services (DHS) an Inspector's Report that indicates your site meets Code requirements, this deficiency will be resolved.

17-895.1-3(d) Inspection and issuance of license.

Annual clearance checks are expired for the following employees:

XXXXX.

Please submit a completed DHS 948 Authorization for Background Check and to Release Information form immediately.

All forms can be found on our website here:

https://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms/

Please have XXXXX complete their initial health and safety assessment and submit the assessments to People Attentive to Children (PATCH).

As a reminder, all new hires must complete initial health and safety training, including an assessment by forty-five (45) days after hire.

Please submit ongoing health and safety training certificates to People Attentive to Children (PATCH) for the following staff member XXXXX as their health and safety training period has expired without the required number of hours of training.

This deficiency will be resolved when training certificates have been processed by PATCH and have been updated in our system.

If these have already been submitted, please inform the Worker so that this can be verified with PATCH.

Caregivers shall complete at least 16 hours of ongoing training in at least 2 of the department approved topic areas. If they do not complete this requirement by September 30, 2026, we may exclude these staff members. Thereafter, they will not be able to count towards the staff-child ratio until they meet the requirements, which may affect your license to operate a Group Child Care Center (GCC).

Please submit the completed DHS 959A Self-Certification of Employment form and all completed DHS 959 Employment History Clearance Form(s) for newly hired staff member, Chelsea Nagaishi-Choi.

Employment History Instructions:

Required individuals shall complete the form DHS 959A "Self Certification of Employment" and list the places of employment for the three (3) years from their date of hire at The Cole Academy Kailua including periods of unemployment, self-employment, and periods of school attendance. For every place of employment listed, the individual completes and signs Part I of the DHS 959 "Employment History Clearance Form" (EHC) and have the former and/or current employer complete and sign part II.

Please complete the following information on the form DHS 959A: Date EHC mailed and Date EHC returned. Keep copies of all forms mailed out to former employers. If EHC forms are not returned after the first try, mail out the copy again and log the 2nd date mailed. If forms are not returned after the second try, we will accept the self-certification.

DHS forms are downloadable via:

https://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms/

Please submit DHS 948 Authorization For Background Checks to Release Findings with expiring annual clearances for A. Santos, M. Shinsato, L. Spence, and B. Yamasaki.

The Kailua Preschool Parent handbook stated, "The Cole Academy is an Early Childhood Education Program for children under 6 years old."

However, the parent handbook shall be be consistent with the ages on the issued license which is over 2 years old to under 6 years old. Please either update your current parent handbook with the updated information. If the parent handbook cannot be updated until the next school year, we can accept provide a written statement that shall be posted stating the specific ages of children being accepted in the group child care program.

Please submit the DHS 984 Medical Report form for Chelseas Nagaishi-Choi that shows a physical exam clearance and TB clearance was completed within 1 year from date of employment at your facility.

DHS forms are downloadable via:

https://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms/

#1 The main play structure have rusted parted with fraying metals which splits into thin sharps. The discovered area is located on the right side of the structure that includes a tunnel entry, step ladder, steps climbing to reach the top that leads to the slide and the slide entrance. Ms. Yamasaki instructed all three (3) teachers to discontinue children's access to the affected area.

Please complete and submit initial Health and Safety Training Assessment for Chelsea Nagaishi-Choi.

The menu review request was submitted to DOH, Samuel Foulchag and waiting for results.

The Spray Bottles for the purpose of cleaning and sanitizing used in all preschool classrooms. Please label all spray bottles clearly with its content and dilution formula; and to also provide photos to show proof that all spray bottles are label properly will correct this deficiency.