The Cole Academy Kailua I/t Program

We received the DHS 948 Authorization for Background Check and to Release Information forms for the following employees:

XXXXX

XXXXX

We are processing their background check clearances. When we receive satisfactory background history results, this will be resolved.

We received the Inspector's Report from Honolulu City and County Department of Planning and Permitting (DPP) on May 15, 2026.

The report states that this site does not meet code requirements due to the following cited violations were cited:

VI-0081077 Storage Shed

VI-0081133 Covered Patio

VI-0081163 Multiple Exit Doors

VI-0081226 Not Following Existing Use Permit

Once these violations have been corrected, and DPP has re-inspected, approved, and sent the Department of Human Services (DHS) an Inspector's Report that indicates your site meets Code requirements, this deficiency will be resolved.

17-895.1-3(d) Inspection and issuance of license.

The child abuse neglect/neglect check clearance has expired for XXXXX. Please submit a completed DHS 948 Authorization for Background Check and to Release Information form immediately.

All forms can be found on our website here:

https://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms/

17-895.1-3(d) Inspection and issuance of license.

The child abuse neglect/neglect check clearance has expired for XXXXX. Please submit a completed DHS 948 Authorization for Background Check and to Release Information form immediately.

All forms can be found on our website here:

https://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms/

17-895.1-3(d) Inspection and issuance of license.

The child abuse criminal history check clearance has expired for XXXXX. Please submit a completed DHS 948 Authorization for Background Check and to Release Information form immediately.

All forms can be found on our website here:

https://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms/

17-895.1-96(b) Program requirements.

Safe sleep certifications have expired for the following staff members: XXXXX. Please have the above-mentioned staff take safe sleep training immediately and submit certifications to PATCH.

*As a reminder, safe sleep certifications shall not be expired as it may affect the health and safety of infants in your care. Safe sleep trainings shall be completed and submitted to PATCH by April 30, 2025.*

Please provide your current school year log of emergency preparedness drills.

Provide us with photographic evidence (not close-ups but wide-angle photographs so we are able to confirm the location) of all emergency exits in the facility, so we may ensure it is unobstructed.

Please provide photographic evidence (not close-ups but wide-angle photographs so we are able to confirm the location) of an unexpired ABC multi-purpose type fire extinguisher for every room where infants and toddlers are cared for.

Provide photographic evidence (not close-up but wide angle so we may determine where it is posted) of a list of food items that are provided by your facility and posted in a prominent place.

Provide photographic evidence (wide angle photographs not close-ups to confirm the location of the items) of the physical arrangements for infants and toddlers, who become ill after arrival at the facility.

Please provide written attestation that your site has an operating telephone (including telephone number) in case of emergency, that is accessible to all staff.

Provide us with a plan for accessing a telephone when child care is provided somewhere other than the usual location where care is regularly provided.

Include the following in your disaster plan and provide us with updated plan:

1. Providing for the needs of children with disabilities and children with special needs during an emergency; and

2. Providing for the needs of children with chronic medical conditions during an emergency.

Per HAR 17-895.1, all staff must have 16 hours of on-going Health & Safety trainings in at least two different topic areas. Training has expired for three employees XXXXX, XXXXX, and XXXXX.

Training certificates shall be provided to PATCH, who shall update this training information for each caregiver.

Please maintain this for all staff going forward.

Please submit evidence of a negative TB test or TB risk assessment and physical examination taken within 12 months of date of hire for one employee XXXXX.

Please visit the following DHS website for the required forms:

http://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms

Please provide Safe Sleep training certificates for one employee XXXXX.

Provide us with the employment history check clearances (DHS 959 and DHS 959A) for one employee XXXXX for three (3) years prior to their date of hire.

Please visit the following for the required forms:

http://humanservices.hawaii.gov/bessd/child-care-program/child-care-licensing/child-care-center-Licensing-forms/

Note: We require two (2) mailing attempts for each employer. Please note the date of attempts on the DHS 959A each time the DHS 959 forms were sent to the previous employer(s).

Please provide a current certificate of liability insurance.