Description: Academy of St James of the Marches is a Regular Child Care Center in Totowa NJ, with a maximum capacity of 60 children. This child care center helps with children in the age range of 2 1/2 - 13 years. The provider also participates in a subsidized child care program.
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| Date Cited | Date Abated | Regulation Number |
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| 2023-02-27 | 2023-05-17 | 3A:52-4.5(c)(2)(ii) |
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The director or his or her designee(s) shall be on the premises at all times when the center is operating and the designee shall complete staff development in understanding licensing rules as provided by the Office. Violation Observed: Ensure that the director designee completes the Understanding Licensing training provided by OOL.2/27/23-Ensure the new director designee completes the UL training. |
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| 2023-02-27 | 2023-05-17 | 3A:52-4.8(c) |
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The center shall ensure that all staff members who work at the center complete 12 hours of continuing staff development each year. Violation Observed: Ensure that all staff complete 12 hours of staff development annually.Provide proof of training for all staff for the 2022-2023 calendar year.3/20/23-At the time of the inspection, the required documentation was not provided. A discussion regarding paperwork, "how to document" and more was discussed. |
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| 2023-02-27 | 2023-05-17 | 3A:52-4.8(d)(1) |
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In lieu of the child care staff development specified in N.J.A.C. 3A:52-4.8(b), the director, head teacher(s), group teacher(s), and program supervisor(s) shall each complete 20 hours of staff development each year. Recommended topics of training for these staff include educational and physical activity. Violation Observed: Ensure that all credentialed staff complete 20 hours of staff development annually.Provide proof of training for the 2022-2023 calendar year.3/20/23-Documentation still pending. |
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| 2023-02-27 | 2023-03-20 | 3A:52-5.3(o)(1) |
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First aid requirements are as follows: at least two staff members who have current certified basic knowledge of first aid principles and cardiopulmonary resuscitation (CPR), as defined by a recognized health organization (such as the American Red Cross), shall be in the center at all times when enrolled children are present. Violation Observed: Ensure that at least two staff have current first aid and CPR certifications and are present at all times at the center. |
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| 2023-02-27 | 2023-05-17 | 3A:52-6.8(a)(1) |
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The center shall complete and maintain on file for each enrolled child a Children’s Records Checklist, signed by the director, sponsor, or sponsor representative and designated by the Office of Licensing, indicating that the center has obtained documentation of the child's name, address, birth date, and date of enrollment. Violation Observed: Ensure that the center completes and maintains on file a children's records checklist, including the child's name, address, birth date and date of enrollment.To be reviewed at the next inspection. 3/20/23-At the time of the inspection, the CRC for PreK and Aftercare had not been completed. |
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| 2023-02-27 | 2023-03-20 | 3A:52-3.6(b)(1) |
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The center shall distribute a copy of the Information to Parents document to each child’s parent(s) upon enrollment and to every person upon becoming a staff member and secure and maintain on file a record of each parent’s and staff member’s signature attesting to receipt of the document. The center shall maintain on file a copy of the Information to Parents document. Violation Observed: Ensure that the center maintains and distributes to all families and staff a copy of the Information to Parents document and maintains on file signatures of all staff and families attesting to the receipt of the policy.Provide proof for all staff for the 2021-2022 year. |
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| 2023-02-27 | 2023-03-20 | 3A:52-5.2(c) |
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If the center prepares meals, the center shall obtain a satisfactory Sanitary Inspection Certificate, as specified in N.J.A.C. 8:24, indicating that the kitchen is in compliance with the applicable requirements of the State Sanitary Code. The center shall maintain on file the Sanitary Inspection Certificate. Violation Observed: Provide a current health certificate as required.To be reviewed at the next inspection. |
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| 2023-02-27 | 2023-03-20 | 3A:52-5.3(l)(4) |
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Emergency procedure requirements are as follows: the center shall conduct two lockdown drills per year and maintain on file a record of each lockdown drill. The center shall ensure that lockdown drills are conducted during each session provided at the center. Violation Observed: Ensure that the center conducts at least two lockdown drills per year during each session provided at the center and maintains records of the drills on file.2/27/23-Provide proof of lockdown drills. |
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| 2023-02-27 | 2023-05-17 | 3A:52-5.3(l)(1)(vii) |
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Emergency procedure requirements are as follows: the center shall prepare written emergency procedures delineating a diagram showing how the center is to be evacuated in case of emergency from each classroom and the outdoor play area. Violation Observed: Post a diagram showing how the center is to be evacuated from each classroom and the outdoor play area.Provide a current floor plan.3/20/23- A discussion was had regarding OOL's mandates for updated floor plans. |
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| 2021-12-03 | 2023-03-20 | 3A:52-4.6(a) |
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The center shall maintain on file a Staff Records Checklist designated by the Office of Licensing, as specified in N.J.A.C. 3A:52-4.1(b), indicating that the center has obtained documentation of the applicable staff education and experience, as specified in 3A:52-4.6(b) through (d). Violation Observed: Ensure that the center maintains on file a Staff Records Checklist designated by OOL. Complete all required components and upload to the NJCCIS file cabinet.2/27/23- The program's Staff Records checklist was not completed. Provide an updated copy when possible. |
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| 2021-12-03 | 2023-02-27 | 3A:52-4.10(b)(1) |
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When the center applies for a new or renewal license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall submit to the Department the completed CARI consent forms for all staff members who are or will be working at the center on a regularly scheduled basis. Within two weeks after a new staff member begins working at the center, the sponsor or sponsor representative shall submit to the Department a completed CARI consent form for the new staff member. Violation Observed: Obtain a renewal CARI clearance for 1 staff member.9/16/22 - Obtain 3 CARI clearances.2/27/23-All staff CARI's renewed. |
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| 2021-12-03 | 2023-05-31 | 3A:52-4.11(a)(1) |
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As a condition of securing a license or Certificate of Life/Safety Approval, the sponsor or sponsor representative shall ensure that a Criminal History Record Information (CHRI) fingerprint background check is completed for himself or herself, and for all staff members at least 18 years of age who are or will be working at the center on a regularly- scheduled basis, to determine whether any such person has been convicted of a crime, as specified in P.L. 2000, c. 77 (N.J.S.A. 30:5B-6.10 to 6.17). The sponsor or sponsor representative and each staff member shall complete the electronic fingerprinting process through the vendor authorized by the State to conduct CHRI background checks through the Division of State Police in the Department of Law and Public Safety and the Federal Bureau of Investigation. Violation Observed: Ensure that all staff, the sponsor and/or the sponsor representative complete a CHRI background check as required. Obtain CHRI clearances for 3 staff members.9/16/22 - Obtain 8 outstanding CHRI clearances.2/27/23- The program has 8 pending CHRI's for staff. Ensure the sponsor's CHRI is also older than 1/1/21. 3/20/23-1 staff CHRI pending. |
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| 2021-12-03 | 2023-04-20 | 3A:52-4.8(a)(1) |
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Topics of orientation training shall include supervising and tracking all children, as specified in N.J.A.C. 3A:52-4.3(a). Violation Observed: Ensure that all staff complete orientation training within two weeks of hire and annually, including training on supervising and tracking children. Provide documentation that staff have been trained annually on the required orientation topics.2/27/23- Provide proof of Orientation training for all staff. Ensure all staff sign the document. 3/20/23-Documentation still pending. |
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| 2021-12-03 | 2022-01-19 | 3A:52-4.5(a)(3)(i)(1) |
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The sponsor or sponsor representative shall designate individuals with the authority and responsibility to develop and implement written policies and procedures for the operation of the center, including a table of organization that illustrates lines of authority, responsibility and communication. Violation Observed: Ensure that the center has a table of organization that illustrates lines of authority, responsibility and communication. |
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| 2021-12-03 | 2022-08-03 | 3A:52-7.9(a)(1) |
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For early childhood programs, the following shall apply: the center shall maintain on file a log of the initial illnesses, symptoms of illness, or diseases that are exhibited by each child while in the center’s care, as specified in N.J.A.C. 3A:52-7.1(c) and (d). This illness log shall include Violation Observed: Maintain an illness log on file at the center and ensure that it contains all of the required components. The center was given the illness log and is going to start using it for their Pre-K program. |
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