Happy Keiki Preschool It Center Hawaii Kai

Submit a menu review for all meals served to the children by a qualified nutrition consultant, dietician, or other community resource approved by the state department of health.

Submit Health & Safety Training Certificates to People Attentive to Children (PATCH) for the following staff who are expired in regard to the annual requirement:

XXXXX

XXXXX

XXXXX

IMPORTANT REMINDER All caregiving staff need at least 16 hours of department approved training on an ANNUAL basis in at least two topic areas and substitutes need at least 10 hours of training.

Staff members who do not meet the required qualifications will be excluded from child care. Excluded staff members cannot be counted toward the required staff-child ratio.

If excluding an employee or employees results in an insufficient number of qualified staff to meet the required ratio, the license will be affected.

Please ensure all staff requirements are met to avoid any issues with staffing and licensing compliance.

Your policy handbook shall be revised to meet the new requirements of Hawaii Administrative Rules 17-895.1

Please provide a copy of your amended policy handbook and any required forms.

NOTE: We received a copy of an amended Parent Handbook, however, that copy does not satisfy the requirements set forth in the updated Hawaii Administrative Rules 17-895.1. As stated in an email sent to you on 10-8-24, please revise your Parent Handbook as follows:

--Regular Communication: Add a section in your Parent Handbook that lists a plan and methods used for regular communication between yourself and the parents/guardians. Examples of communication include telephone, paper incident reports, emails, text message or messages via an app.

--Mandated Reporting: Please include a mandated reporting section in your Parent Handbook. It should include that you are required by HRS 350 to report suspected child abuse or neglect to Child Welfare Services (CWS) or to the police department. See printout included in this mailing, which will help you write the section in your policies.

--Disaster Plan: Your Disaster Plan (Emergency procedures) in your Parent Handbook needs revising. We've included in this mailing a copy of Learning to Grow (LTG) Disaster Plan. You may modify this plan to "make it your own" and submit a copy of the finished plan along with your revised Parent Handbook.

--Suspension and Expulsion Policies: Please add a section in your policies on Suspension and Expulsion of children which includes the following:

(A) The conditions under which a child may be suspended or expelled, if applicable;

(B) Sufficient timeframe before suspension or expulsion occurs to enable parents to make alternative

child care arrangements or to take the necessary action to allow the child to remain enrolled.

(C) Conditions that may warrant immediate expulsion such as imminent danger to the health, welfare, or

safety of the children;

(D) Parents and guardians are provided written notification of any concerns that could lead to the child's

expulsion; and

(E) When expulsion occurs, the provider shall maintain a record of the conditions, parental notification,

and action taken;

Please submit the DHS 948 Authorization for Background Checks To Release Findings form for annual background checks for XXXXX as it has recently expired.

Please provide a written statement in your parent handbook as the operational policy to include a written notification of changes in the services offered by the facility shall be provided to the department and to parents or guardians of the children enrolled in the facility at least 4 weeks prior to the effective date of change.

Please complete the DHS 984 Medical Report Form to include the physical exam clearance and TB clearance for XXXXX.