Coles Childcare Llc

Regulation: 3290.133(2)/3290.133(3)

Description: Written instructions/Name on bottle

Noncompliance Area: Medication for child 1 was at the facility. The medication did not have the child's name on it and the prescription information was not included with the medication. This was corrected on 9/10/25.

Correction Required: A staff person shall administer a prescription medication only if written instructions are provided from the individual who prescribed the medicine. Instructions for administration contained on a prescription label are acceptable. The label of a medication container shall identify the name of the medication and the name of the child for whom the medication is intended. Medication shall be administered to only the child whose name appears on the container.

Regulation: 3290.133(7)

Description: Medication log

Noncompliance Area: A medication log was not on file for two medications that were at the facility for child 1. This was corrected on 9/10/25.

Correction Required: An operator is responsible to establish and maintain a medication log if prescription or nonprescription medication is administered.

Regulation: 3290.123(b)/3290.182(8)

Description: Parent receives original/Copy of initial and subsequent agreements. Parent receives original.

Noncompliance Area: Original agreements were on file for child 1, child 2 and child 3.

Correction Required: A parent shall receive the original agreement. The facility shall retain a copy of the agreement. A child's record must contain a copy of the initial agreement and subsequent written agreements between the parent and the operator. The parent receives the original agreement.

Regulation: 3290.131(b)(2)/3290.182(1)

Description: Updated toddler/preschool health report: every 12 months/Initial and subsequent health assessments

Noncompliance Area: An updated health assessment was not on file for child 4. The health assessment on file for child 4 was conducted on 8/25/23.

Correction Required: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child. A child's record must contain initial and subsequent health reports.

Regulation: 3290.182(3)/3290.182(5)

Description: Consent for emergency medical care required prior to admission/Consent for administration of minor first-aid required prior to admission

Noncompliance Area: Documentation of the emergency contact information on file for child 2, did not include signed parental consent for emergency medical care or consent for administration of minor first-aid procedures by facility staff. Written consent is required prior to admission. This was corrected during the inspection.

Correction Required: A child's record must contain signed parental consent for emergency medical care for the child. Written consent is required prior to admission. A child's record must contain signed parental consent for administration of minor first-aid procedures by facility staff. Written consent is required prior to admission.

Regulation: 3290.32(a)/3290.192(3)

Description: Comply with CPSL/CPSL information

Noncompliance Area: Documentation of the state police clearance, child abuse clearance, FBI clearance and NSOR clearance on file for the Facility person #1 and facility person 2 were expired. Facility Person #1's state police clearance expired on 2/15/25, the child abuse clearance expired on 2/15/25, the FBI clearance expired on 3/12/25 and the NSOR clearance expired on 2/25/25. Facility person #2 state police clearance expired on 2/15/25, child abuse clearance expired on 2/27/25, FBI clearance expired 3/9/25 and NSOR clearance expired on 2/25/25.

Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). A facility person's record shall include a copy of requests for the criminal history record and child abuse registry clearance information, a copy of the disclosure statement and a copy of the completed clearance information required under the CPSL. Facility Person #1 --- may not work in a child care position at the facility. Facility person #3 cannot be in the home during childcare hours until all updated clearances have been received.

Regulation: 3290.94(a)(1)

Description: Every 60 days

Noncompliance Area: Documentation of the fire drill log on file showed that fire drills were not being completed every 60 days. Fire drills were conducted on 3/28/24 then again on 5/28/24; which is 61 days, 7/23/24 then again on 9/24/24; which is 63 days, 11/11/24 then again on 1/22/25; which 72 days.

Correction Required: The operator or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days.

Regulation: 3290.131(b)(2)

Description: Updated toddler/preschool health report: every 12 months

Noncompliance Area: Documentation on file for child 1 did not include an updated health assessment. The most recent health assessment on file was dated 10/15/22.

Correction Required: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.

Regulation: 3290.163(a)(1)/3290.163(a)(2)

Description: Dairy/Protein

Noncompliance Area: During the time of inspection, it was observed that the children were served pancakes, applesauce and water for lunch.

Correction Required: A lunch or dinner prepared at the facility for children of toddler age or older shall include at least one dairy product. A lunch or dinner prepared at the facility for children of toddler age or older shall include at least one protein.

Regulation: 3290.18

Description: General Health and Safety

Noncompliance Area: Documentation of the emergency evacuation plan on file did not include a continuity of care plan. The continuity of care plan was added to the emergency evacuation plan during the inspection.

Correction Required: Conditions at the facility may not pose a threat to the health or safety of the children.

Regulation: 3290.94(a)(1)

Description: Every 60 days

Noncompliance Area: Fire drills were conducted on 5/11/23 and again on 10/2/23 which is 144 days and 10/2/23 and again on 12/11/23 which is 70 days.

Correction Required: The operator or designated staff person who is responsible for compliance with this chapter shall conduct fire drills and ensure that fire drills are conducted at least once every 60 days.

Regulation: 3290.131(b)(2)

Description: Updated toddler/preschool health report: every 12 months

Noncompliance Area: Documentation of health assessments on file for child 1, child 2, child 3 and child 4, didn't include an updated health report.

Correction Required: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.

Regulation: 3290.95(a)/3290.95(b)

Description: System in compliance/Operator or designated staff responsibility

Noncompliance Area: Proof of purchase for smoke detection system is was not on file. Fire detection testing was completed on 5/1/21 and again on 6/1/21, which is greater than 30 days. Tested 6/1/21 and again on 7/12/21, which is greater than 30 days. Tested 7/12/21 and again on 8/13/21, which is greater than 30 days. Tested 9/3/21 and again on 10/4/21, which is greater than 30 days. Tested 10/4/21 and again on 11/11/21.

Correction Required: Fire detection devices or systems must be in compliance with standards established under section 1016(c) of the act (62 P.S. § 1016(c))The operator or designated staff person who is responsible for compliance with this chapter shall ensure the requirements in § 3290.95(a) are met.

Noncompliance Area: Child #1 (DOB 11/6/2014) does not have an updated health report on file. The most recent health report is dated 4/11/2017, which is longer than 12 months.

Correction Required: The operator shall require the parent to provide an updated health report at least every 12 months for an older toddler or preschool child.

Noncompliance Area: Staff person #1 has not obtained a biennial minimum of 12 clock hours of child care training.

Correction Required: A staff person shall obtain an biennial minimum of 12 clock hours of child care training.

Noncompliance Area: It was observed a gas grill with a propane tank hooked up to it was accessible to children in the outdoor play area, posing a potential hazard.

Correction Required: Floors, walls, ceilings and other surfaces, including the facility's outdoor play area, shall be kept clean, in good repair and free from visible hazards.

Noncompliance Area: A written plan of daily activities and routines was not posted in a traffic area used by parents.

Correction Required: The written plan of daily activities and routines shall be posted in a traffic area used by parents.

Noncompliance Area: A child service report pertaining to the child's growth and development in the context of the services being provided has not been completed for child #1 - 5.

Correction Required: An agreement shall specify the services to be provided to the family and the child, including the Department's approved form to provide information to the family about the child's growth and development in the context of the services being provided. the operator shall complete and update the form and provide a copy to the family in accordance with the updates regarding emergency contact information at 3290.124(e).

Noncompliance Area: The agreement for child #1-5 did not specify the persons designated by a parent to whom the child may be released.

Correction Required: An agreement shall specify the persons designated by a parent to whom the child may be released.

Noncompliance Area: Emergency contact information for child #5 did not include the work address of the enrolling parent.

Correction Required: Emergency contact information must include the home and work addresses and telephone numbers of the enrolling parent.

Noncompliance Area: Emergency contact information for child #5 did not include a policy number for a child under a family policy or Medical Assistance benefits.

Correction Required: Emergency contact information must include health insurance coverage and policy number for a child under a family policy or Medical Assistance benefits, if applicable.

Noncompliance Area: A written plan identifying the means of transporting a child to emergency care and staff provisions in the event of an emergency was not displayed conspicuously in every child care space nor did it accompany a staff person who leaves on an excursion with children.

Correction Required: A written plan shall be conspicuously posted which identifies the means of transporting a child to emergency care and the facility staffing provisions in the event of an emergency. The plan must accompany a staff person who leaves the facility on an excursion with children.

Noncompliance Area: Soiled disposable diapers were not being placed into a hands-free covered can.

Correction Required: If disposable diapers are provided by a parent or by a facility, a soiled diaper shall be discarded by immediately placing the diaper into a plastic-lined, hands-free covered can.

Noncompliance Area: A copy of the applicable regulations under which the facility is certified was not posted in a conspicuous location used by parents.

Correction Required: The facility's current certificate of registration and a copy of the applicable regulations under which the facility is certified shall be posted in a conspicuous location used by parents, with instructions for contacting the appropriate regional day care office posted at the same location

Noncompliance Area: The first aid kit kept in the child care space did not contain soap; the first aid kit kept in the vehicle used to transport children did not contain soap and a bottle of water. (A bottle of water was added to the transportation first aid kit during the inspection).

Correction Required: A first-aid kit must contain the following: soap, an assortment of adhesive bandages, sterile gauze pads, tweezers, tape, scissors and disposable, nonporous gloves.A first-aid kit, including the contents as specified in 3290.73 (relating to first-aid kit) shall be in the vehicle when children are being transported.