Description: The Child Care Information Services (CCIS) Agency is the hub
Where possible, ChildcareCenter provides inspection reports as a service to families. This information is deemed reliable, but is not guaranteed. We encourage families to contact the daycare provider directly with any questions or concerns, as the provider may have already addressed some or all issues. Reports can also be verified with your local daycare licensing office.
| Inspection Date | Reason | Description | Status |
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| 2020-06-22 | Renewal | 3270.124(e) - Written emergency plan posted | Compliant - Finalized |
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Noncompliance Area: There was no medical emergency transportation plan posted in Room #6. Correction Required: A written plan identifying the means of transporting a child to emergency care and staffing provisions in the event of an emergency shall be displayed conspicuously in every child care space and shall accompany a staff person who leaves on an excursion with children. |
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Provider Response: (Contact the State Licensing Office for more information.) The written plan identifying the means of transporting a child to emergency care and staffing provisions in the event of an emergency was posted in Room #6 child care space at the time of the inspection on 6/29/2020. In the future, a written plan identifying the means of transporting a child to emergency care and staffing provisions in the event of an emergency shall be displayed conspicuously in every child care space in the facility. The medical emergency transportation plan posting will be added to the program's monthly Health and Safety Checklist. |
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| 2020-06-22 | Renewal | 3270.151(a)/3270.151(c)(2) - 12 months prior to service and every 24 months thereafter/Mantoux TB | Compliant - Finalized |
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Noncompliance Area: Facility Person #2, an employee of the legal entity for several years, transitioned to a position in the legal entity's certified child care program on 1/13/20. There were health assessments and TB tests on file for Facility Person #2 completed more than a year prior to her starting back in a child care position, and also after her start date in a child care position. There was no health assessment /TB test on file in the 12 months prior to this most recent child care start date. Correction Required: A facility person providing direct care who comes into contact with the children or who works with food preparation shall have a health assessment conducted within 12 months prior to providing initial service in a child care setting and every 24 months thereafter. A health assessment is valid for 24 months following the date of signature, if the person does not contract a communicable disease or develop a medical problem.An adult health assessment must include tuberculosis screening by the Mantoux method at initial employment. Subsequent tuberculosis screening is not required unless directed by a physician, physician's assistant, CRNP, the Department of Health or a local health department. |
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Provider Response: (Contact the State Licensing Office for more information.) A health assessment and a TB test was completed and documented for Facility Person #2 on 6/25/2020. The documentation was reviewed at the time of the inspection on 6/29/2020. In the future, any staff person of Butler County Children's Center, Inc that transitions to a position in the certified child care program shall have a health assessment and TB test conducted within 12 months prior to their transition date into the certified child care program. |
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| 2020-06-22 | Renewal | 3270.32(a) - Comply with CPSL | Compliant - Finalized |
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Noncompliance Area: Facility Person #2, an employee of the legal entity for several years, transitioned to a position in the legal entity's certified child care program on 1/13/20. The NSOR clearance on file for Facility Person #2 was completed on 3/6/20. Correction Required: The operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). |
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Provider Response: (Contact the State Licensing Office for more information.) The NSOR Clearance for facility person #2 was completed on 3/6/2020 and was reviewed at the time of the inspection. In the future, the operator shall comply with the CPSL and with Chapter 3490 (relating to protective services). |
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| 2020-06-22 | Renewal | 3270.34(a)(6) - Staff evaluations | Compliant - Finalized |
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Noncompliance Area: The most recent staff evaluation on file for Facility Person #1 was completed more than 12 months after the prior staff evaluation on file. Correction Required: A director is responsible for written evaluation of staff persons on a regular basis, a minimum of one evaluation every 12 months. |
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Provider Response: (Contact the State Licensing Office for more information.) In the future the Director shall be responsible for ensuring all staff persons receive a written evaluation on a regular basis, a minimum of one evaluation every 12 months. |
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| 2020-06-22 | Renewal | 3270.66(a) - Locked or inaccessible | Compliant - Finalized |
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Noncompliance Area: There were several diaper creams, marked "keep out of reach of children" in a low, unlocked cabinet under the changing table in the toddler room, within reach of children in care. Correction Required: Cleaning materials and other toxic materials shall be kept in an area or container that is locked or made inaccessible to children. |
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Provider Response: (Contact the State Licensing Office for more information.) The cabinet under the diaper changing table that had the diaper cream was locked at the time of the inspection on 6/29/2020. In the future all diaper cream and other toxins marked keep out of reach of children shall be in an area that is locked or made inaccessible to children. A sign will be posted above the adult hand washing sink to remind the staff person to check the cabinet with diaper cream to ensure it was locked after changing a child. |
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| 2020-06-22 | Renewal | 3270.82(i) - Lidded waste receptacles | Compliant - Finalized |
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Noncompliance Area: There were no lids on either of the two trash cans in the girls restroom. Correction Required: A toilet area, training chair area, diapering area and sink area shall be equipped with a clean, lidded waste receptacle. |
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Provider Response: (Contact the State Licensing Office for more information.) A new lidded trash can was placed in the girls restroom at the time of the inspection on 6/29/2020. In the future all toilet areas, diapering areas and sinks shall be equipped with a clean, lidded waste receptacle. The hallway boys and girls bathrooms will be added on the Health and Safety Checklist to be monitored monthly to ensure the trash cans have lids. |
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| 2019-03-25 | Renewal | 3270.131(e)(1) - Exemption documentation from parent/guardian | Compliant - Finalized |
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Noncompliance Area: There was no record of a current influenza vaccine on file for children #1, #2, and #3. Correction Required: The facility shall require the parent to provide updated written verification from a physician, physician's assistant, CRNP, the Department of Health or a local health department of ongoing vaccines administered to an infant, toddler or preschool child in accordance with the schedule recommended by the ACIP. |
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Provider Response: (Contact the State Licensing Office for more information.) For these three children we will attain documentation of a current flu shot or require the parent to provide a written statement of exemption. In the future, we will have record of the required immunizations for all children or have an exemption on file. |
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| 2019-03-25 | Renewal | 3270.82(h) - Handwashing signs | Compliant - Finalized |
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Noncompliance Area: There were no handwashing signs posted at two of the toilets in the boys restroom. Correction Required: A facility person and an able child shall wash his hands after toileting and before eating. A sign on which this requirement is written shall be posted at each toilet, training chair, diapering area and sink in the facility. there |
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Provider Response: (Contact the State Licensing Office for more information.) Handwashing signs were replaced above the toilets where they will remain. The monthly health and safety checklist will include checking handwashing signs in common area bathrooms. |
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| 2018-03-29 | Renewal | 3270.151(c)(3)/3270.151(c)(5) - Exam communicable disease/Physician/CRNP assessment | Compliant - Finalized |
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Noncompliance Area: The health assessment on file for Facility Person # 1 did not include an examination for communicable diseases and the results of that examination or the physician's or CRNP's assessment of the person's suitability to provide child care. Correction Required: An adult health assessment must include an examination for communicable diseases and the results of that examination. An adult health assessment must include the physician's or CRNP's assessment of the person's suitability to provide child care. |
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Provider Response: (Contact the State Licensing Office for more information.) The physician failed to check Box #3 on the staff health assessment form that reads" Based on your findings for #1 and #2 above and other information gathered during your examination, is this individual suitable to provide child care?" On March 29, 2018 the assessment form was sent to the examining CRNP indicating box #3 was not checked. On April 2, 2018 the health assessment form was returned with box #3 checked indicating yes. Ongoing corrective action will require that each child care staff health assessment will be reviewed for completeness and accuracy at the time of submission. Any omissions or inaccuracies will be addressed with the staff person and the examining physician. All omissions/ inaccuracies will be corrected before acceptance of the child care staff health assessment form. |
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| 2017-09-08 | Unannounced Monitoring | 3270.51 - Similar Age Level | Compliant - Finalized |
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Noncompliance Area: At approximately 12:00 PM Facility Persons #1, and #2 were supervising 17 preschoolers in Room BA#3. When asked to identifiy which children they were each supervising, Facility Person #1 identified 6 children that were assigned to her supervision group. Facility Person #2 then claimed responsibility for the remaining children - 11 preschoolers.. Correction Required: When children are grouped in similar age levels, the following maximum child group sizes and ratios of staff persons apply: Infants 1:4 with a maximum group size of 8; Young toddlers 1:5 with a maximum group size of 10; Older toddlers 1:6 with a maximum group size of 12; Preschool children 1:10 with a maximum group size of 20; Young school-age children 1:12 with a maximum group size of 24; Older school-age children 1:15 with a maximum group size of 30. |
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Provider Response: (Contact the State Licensing Office for more information.) Facility person # 2 was talked to at length and given disciplinary action for not following our Active Supervision Policies for the organization. Facility person #1 was given supervision but was not the leader of the room so did not face disciplinary action. Both staff had previously been given supervision and training regarding our active supervision policies. Facility person #2 was provided Active Supervision training again on 9/18/17 facilitated by the Health and Nutrition Director of the organization. At the Bon Aire location, we have implemented daily monitoring of our redundant supervision practices. Three times a day a management staff enters a room or approaches the teaching staff to report how many children are in their group, name and recognize their children, ensures teachers are not exceeding group size, and makes sure that the names match the supervision board. These monitorings will continue every day for the next several months. The program will always maintain required DHS adult to chidl ratios. |
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| 2017-08-01 | Allocated Unannounced Monitoring | 3270.102(c) - Outdoor equip.- protective surfacing | Compliant - Finalized |
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Noncompliance Area: There was less than the CPSC recommended 9" of mulch under the embedded play equipment in Playground A. Correction Required: Outdoor equipment that requires embedded mounting must be mounted over a loose-fill or unitary playground protective surface covering that meets the recommendations of the United States Consumer Product Safety Commission. The equipment must be anchored firmly and be in good repair. |
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Provider Response: (Contact the State Licensing Office for more information.) Currently the policy is that Maintenance Staff checks the playgrounds daily and checks for 9 of mulch under the embedded play equipment. We utilize a Daily Playground Checklist that is signed off by the maintenance worker to ensure that someone checks the playgrounds every day. Maintenance staff are to tape off the playground any tie the safety surface does not measure the required depth. It was discovered that the maintenance staff was not measuring correctly and signing his name to the Playground Checklist anyway. The maintenance employee no longer works for the organization. New staff will be trained to understand the importance of this process and procedure. Also, our Maintenance Director will monitor the Daily Playground Checklist process twice a month to make sure staff are adhering to all policies. |
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| 2017-08-01 | Allocated Unannounced Monitoring | 3270.113(a)(1) - Staff assigned to specific children | Compliant - Finalized |
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Noncompliance Area: At approximately 11:25 AM, Facility Persons #4, #5, and #6 were supervisng 6 young schoolagers and 6 older schoolagers in an outdoor playspace. When asked to identify which children they were each supervising, Facility Person #4 stated she was not assigned any children for supervision purposes. Facility Person #5 then claimed responsibility for 5 of the children. Facility Person #6 then identified the 5 children that she was supervising. She identifed the 2 remaining children as being supervised by Facility Person #5, who did not identify them previously as a part of her group. Correction Required: Each staff person shall be assigned the responsibility for supervision of specific children. The staff person shall know the names and whereabouts of the children in his assigned group. The staff person shall be physically present with the children in his group on the facility premises and on facility excursions off the facility premises. |
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Provider Response: (Contact the State Licensing Office for more information.) Each staff member was reassigned specific children in as their primary caregiver. The classroom tags and white board reflected the changes made. Each staff person must be physical present at all times with their specific children that they are responsibly for. Constant communication must occur between teachers of who is responsible for the children. If a teacher leaves the group without all of her children she must communicate to other staff by talking and handing over the tags with those childrens names On 8/8/17, management presented the current Active Supervision Policy (HS-02-102) to all staff. This policy states the DHS staff to children ratios in each age level and states that when children are grouped in mixed age levels, the age of the youngest child in the group determines the staff to child ratio. Staff were also reminded of the tag system in place and the redundant supervision policies that have long been implemented. All staff involved with this incident were given verbal coaching to ensure that this violation does not happen in the future. Program Managers will be conducting daily monitors of the Active Supervision Policy to ensure the staff are following all procedures |
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| 2017-08-01 | Allocated Unannounced Monitoring | 3270.133(3) - Name on bottle | Compliant - Finalized |
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Noncompliance Area: There was a diaper cream not labeled with the name of the child for whom it was intended in the locked cabinet under the changing table in the infant/young toddler room. Correction Required: The label of a medication container shall identify the name of the medication and the name of the child for whom the medication is intended. Medication shall be administered to only the child whose name appears on the container. |
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Provider Response: (Contact the State Licensing Office for more information.) The diaper cream was labeled with childs name and replaced in the locked cabinet in the infant/young toddler room. Medication will be labeled at the time that infant/young toddler room accepts it into the classroom. After being labeled it will be placed in the locked cabinet. Program Mangers will be doing daily walk through of all classrooms to ensure that all medication containers are labeled with the childs name and the name of the medication. This incident and our policies around labeling of medication was discussed at the 8/8/17 staff meeting. Staff involved were given verbal coaching to ensure that this violation doesnt occur in the future. |
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| 2017-08-01 | Allocated Unannounced Monitoring | 3270.52 - Mixed Age Level | Compliant - Finalized |
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Noncompliance Area: At approximately 11:30 AM, Facility Persons #1, #2 and #3 were supervising 7 preschoolers and 11 young schoolagers in Playground A. When asked to identifiy which children they were supervising, Facility Person #1 stated he was not assigned any children for supervision purposes. Facility Person #2 then identified 11 children that were assigned to her supervision group ( 3 preschoolers and 8 young schoolagers). Facility Person #3 claimed responsibility for the remaining children - 4 preschoolers and 3 young schoolagers. Facility Person #2 was supervising more than 10 children, including preschoolers. Correction Required: When children are grouped in mixed age levels, the age of the youngest child in the group determines the staff:child ratio and maximum group size in accordance with the requirements in 3270.51 (relating to similar age level). |
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Provider Response: (Contact the State Licensing Office for more information.) Person 2 in Classroom BA 6 immediately moved supervision of one of her children to Person 3. With the move it gave Person 2 ten children and Person 3 eight children to supervise. This put both of the staff members in group size ratio by the age of the youngest child in accordance with the requirements in 3270.51. On 8/8/17, management presented the current Active Supervision Policy (HS-02-102) to all staff. This policy states the DHS staff to children ratios in each age level and states that when children are grouped in mixed age levels, the age of the youngest child in the group determines the staff to child ratio. Staff were also reminded of the tag system in place and the redundant supervision policies that have long been implemented. All staff involved with this incident were given verbal coaching to ensure that this violation does not happen in the future. Program Managers will be conducting daily monitors of the Active Supervision Policy to ensure the staff are following all procedures. |
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| 2017-08-01 | Allocated Unannounced Monitoring | 3270.76 - Building Surfaces | Compliant - Finalized |
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Noncompliance Area: There were exposed bolts in multiple locations on the fencing around the outdoor playspaces. Correction Required: Floors, walls, ceilings and other surfaces, including the facility`s outdoor play space surfaces shall be kept clean, in good repair and free from visible hazards. |
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Provider Response: (Contact the State Licensing Office for more information.) The exposed bolts were immediately grinded down to be flush with the fence posts. Maintenance and administrative staff walked all fencing to check to make sure there were not any additional exposure of bolts due to rubber coatings failing or falling off. This final inspection found that all bots were safe and not exposed. In the future, maintenance will pay special attention to the fence as part of their daily playground inspection process to ensure that the fence and all its parts are safe. |
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